Executive Administrative Assistant

Job Description

Job Description

BCforward is currently seeking a highly motivated Executive Administrative Assistant for a job opportunity located in Jersey City NJ 07310

Position Title: Executive Administrative Assistant

Location: Jersey City NJ 07310

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. 

Duration: 3 Months Contract with possible extension

Work Arrangement: Onsite 

Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per )

Job Description:

• As a Senior Executive Administrative Assistant in Wholesale Credit Risk Technology, you will act as an extension of one or more senior executives.
• You will protect executive time, manage highly complex calendars and travel, prepare leaders for key engagements, and maintain alignment across a dynamic organization. Success in this role requires exceptional judgment, discretion, executive presence, technology fluency, and the ability to anticipate needs and influence outcomes with limited direction.

Job responsibilities

• Act as a trusted partner to supported executives by anticipating needs, understanding business priorities, and recommending sequencing/trade-offs to protect executive time.
• Manage and screen incoming interactions on behalf of executives, serving as a professional liaison with employees, clients, senior leaders, and external stakeholders.
• Own highly complex calendars and domestic/international travel, proactively resolving conflicts, adjusting plans, and ensuring leaders are prepared for each engagement.
• Lead end-to-end planning and execution for market visits, leadership meetings, Town Halls, client engagements, and other high-visibility events.
• Serve as a central coordination point across the executive organization, partnering with business management, communications, finance, and other stakeholders to maintain alignment and follow-through.
• Draft, edit, and coordinate internal/external communications, presentations, briefing materials, reports, and executive-ready documents.
• Manage meeting preparation and follow-up, including agendas, materials, stakeholder input, action items, and deliverables.
• Provide hands-on onsite support (especially in smaller offices), including visitor/phone coverage, new-hire integration, facilities coordination, mail/package handling, and conference-room/pantry support.
• Support local office logistics and events, including ordering/stocking supplies, food orders, room setup/takedown, and greeting/escorting clients and guests.
• Prepare and process expense reports, interpret requirements, resolve complex exceptions, and promote adherence to firm policies and controls.
• Leverage Microsoft 365 and other approved firm tools to organize information, improve workflows, prepare reporting, and increase executive/team efficiency while handling sensitive matters with discretion and strict compliance with data-handling and internal controls.

Required qualifications, capabilities, and skills

• At least five years of experience providing executive-level administrative support in a fast-paced professional environment.
• Demonstrated success managing highly complex calendars, international travel, senior-level engagements, and competing priorities with limited direction.
• Exceptional judgment and discretion, with the ability to navigate ambiguity, recognize risk, and make timely decisions in sensitive situations.
• Excellent written and verbal communication skills, executive presence, and the ability to build trusted relationships across all levels of an organization.
• Strong organizational, project coordination, and problem-solving skills, with consistent attention to detail and follow-through.
• Advanced proficiency with Microsoft 365 and the ability to learn and apply new technologies and approved firm tools.
• Demonstrated proficiency using approved artificial intelligence and large language model tools to synthesize information, draft and refine communications, prepare meeting materials, organize priorities, and streamline recurring work, while verifying outputs and complying with confidentiality, data privacy, and firm policies.
• Ability to provide informal leadership, mentor administrative colleagues, and promote effective collaboration and continuity of support.

Preferred qualifications, capabilities and skills

• Experience supporting senior leaders in financial services, a client-facing environment, or another highly regulated industry.
• Extensive experience coordinating international travel across multiple countries and cultures.
• Experience coordinating large-scale events, market visits, Town Halls, or complex client engagements.
• Experience preparing executive communications, presentations, reporting, scorecards, or briefing materials.
• Experience partnering with business management, communications, finance, or other senior stakeholder groups.
• Experience working with artificial intelligence (AI) tools and large language models to synthesize information and streamline output.

BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k. 

About BCforward: 

Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally.  BCforward champions the power of human potential to help companies transform, accelerate, and scale.  Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years.  Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.  BCforward is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.  To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum.  As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information.  BCforward will only use this information to complete the recruitment process.  This posting is not an offer of employment.  All applicants applying for positions in the United States must be legally authorized to work in the United States.  The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position.  Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration. 

BCforward is a leading workforce solutions company connecting skilled professionals with top employers nationwide. We are committed to empowering careers through meaningful opportunities, professional growth, and exceptional support throughout the employment journey.

Company Description

BCforward is a leading workforce solutions company connecting skilled professionals with top employers nationwide. We are committed to empowering careers through meaningful opportunities, professional growth, and exceptional support throughout the employment journey.