Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join an organization in Virginia Beach, Virginia on a contract basis with the potential for a permanent role. This position focuses on keeping invoice and payment activity accurate, timely, and well-documented while supporting both internal teams and external vendors. The ideal candidate is highly organized, comfortable managing multiple priorities, and committed to maintaining strong financial controls in a fast-paced environment.

Responsibilities:

• Execute invoice payments through checks, ACH, wire transfers, and other approved methods while ensuring accuracy and timeliness

• Maintain vendor profiles and supporting records, keeping supplier information current and complete within company systems

• Prepare and process 1099-related vendor documentation in accordance with reporting requirements

• Enter payment details, coding information, and budget-related data into the financial system with a high degree of precision

• Review invoices received through manual, electronic, and integrated channels to ensure compliance with internal financial control standards

• Organize daily workload effectively to meet deadlines and manage high-volume accounts payable activity

• Examine contract terms and payment conditions to confirm invoices are handled in alignment with applicable agreements

• Identify eligible discounts and monitor payment timelines to support cost-effective disbursement practices

• Use Excel to research discrepancies, analyze payment data, and create reports for finance and operational stakeholders

• At least 2 years of experience in accounts payable or a closely related accounting support position
• Hands-on knowledge of invoice processing, account reconciliation, and vendor payment administration
• Experience maintaining vendor records and supporting 1099 processing activities
• Strong data entry accuracy and the ability to manage detailed financial information
• Advanced Microsoft Excel skills for research, reporting, and analysis
• Working experience with Oracle or a comparable financial system
• Familiarity with payment methods such as checks, ACH, and wire transfers
• Excellent organizational, communication, and time management skills with the ability to handle sensitive information professionally