Project Controller/Accountant Louisville General Contractor

Job Description

Job Description

Project Controller - DMK Development Group

About the Role

We're growing — and that's exactly why this position is open. As our new Project Controller, you'll be the financial and administrative backbone of our project teams. You'll keep budgets tight, contracts clean, and vendors accountable so our PMs can stay focused on building great projects.

This is a highly interactive role. You'll work directly with Project Managers, subcontractors, and vendors every day. Expect a fast-paced environment where staying ahead of the details really matters.

• Company-paid employee medical coverage
• 401(k) retirement plan
• Generous vacation policy
• A collaborative, team-first culture
• Continued growth opportunities as we expand

Qualifications

• 2–5 years of experience in construction billing, contract administration, or project accounting
• Proficiency in Microsoft Office; experience with construction ERP software such as Procore and Sage 100
• Strong organizational and multitasking abilities — you can prioritize without being told
• Excellent attention to detail and accuracy
• Effective communication and follow-up skills; comfortable working with subcontractors and vendors
• Ability to work independently and as part of a team

What You'll Do

Project Billing

• Coordinate receipt, review, and processing of subcontract pay applications, PO invoices, and back charges
• Research and reconcile invoices that don't align with project budgets
• Collect and maintain vendor compliance documents per project and billing cycle
• Collaborate with vendors and Project Managers to investigate and resolve billing issues
• Handle AP administration and reporting, including weekly funding to subs and vendors

Contract Administration

• Set up vendor databases, terms, and related info upon subcontract and PO issuance
• Enter subcontracts and POs into the ERP system per contract issuance docs
• Maintain electronic files for all subcontract and PO documents by project
• Prepare and transmit subcontract and PO docs to vendors and shepherd them through execution
• Deliver contract peripherals (billing instructions, Notice to Proceed) upon execution
• Enter budget adjustments, change orders, PO adds, credits, and chargebacks into the ERP

Project Tracking & Reporting

• Monitor and update Contract Checklists to track progress of contract deliverables
• Maintain the PM List — administrative follow-ups, action items, and progress notes
• Keep T&M trackers, Allowance logs, and Back Charge logs current for assigned projects
• Track Closeout Checklists for administrative deliverables and field compliance through final payment
• Assist with investigative and creative project cost accounting reports

Why DMK

At DMK Development & General Contracting, we build with purpose and grow with intention. This role was created because our pipeline is expanding — you'll be joining at a great time. We value people who take ownership, communicate directly, and care about doing things right.