Buyer

POSITION TITLE


Insert Job Code: 1451 Insert Job Title: Buyer


GENERAL DEFINITION AND CONDITIONS OF WORK


Under the leadership of the Coordinator of Purchasing, this position performs difficult technical work procuring services, supplies, materials and equipment; does related work as required.


This is moderate work requiring the exertion of up to 40 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires crouching, reaching, standing, walking, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of measuring devices, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work; the worker is not subject to adverse environmental conditions.


ESSENTIAL FUNCTIONS/TYPICAL TASKS


This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with

• Initiating, reviewing, assigning and processing requisitions; preparing and maintaining detailed purchasing records; researching specifications; soliciting quotations; preparing bid packages; evaluating and tabulating bid responses; making bid awards;
• Prepares technical specifications and bid documents for purchasing of school system materials, equipment, furniture, etc;
• Leads the IFB and RFP process through closure, evaluation and award, participates in negotiation process;
• Organizes and directs pre-proposal and pre-bid conferences, we well as evaluation committees and negotiation teams; serves as a point-of contact with prospective bidders;
• Manages the daily administration of the purchase card checkout program;
• Represents the Coordinator of Purchasing in their absence ensuring the proper operation of the purchasing division and compliance with applicable rules, regulations, policies and procedures; assist in general administration of the Purchasing Department.
• Meets and communicates with vendors and school personnel relating to purchasing procedures and current projects:
• Participates in interviews to determine best possible vendor for a product or service;
• Keep accurate records of purchases and follow up to ensure delivery schedules are met and products meet specifications;
• Answers telephones, makes copies, prepares and maintains files, records and procurement log; post procurements on website;
• Keeps abreast of developments in procurement procedures by attending continuing education and professional venues;
• Participates in cooperative purchasing with other school districts;
• Performs related tasks as required.

Additional Duties


Performs other related tasks as assigned. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.


KNOWLEDGE, SKILLS AND ABILITIES


Thorough knowledge of purchasing practices and general office procedures; ability to communicate clearly and concisely both orally and in writing; general knowledge of materials, supplies and equipment used by a school system; ability to establish effective working relationships with associates, vendors and the general public; strong computer skills to include experience with MS Office products.


EDUCATION AND EXPERIENCE


Any combination of education and experience equivalent to a bachelor's degree purchasing or related fields with considerable experience in the procurement of materials, equipment and supplies.


Certifications:


Virginia Contracting Associate (VCA) professional certification in purchasing required.


EQUIPMENT


Uses standard office equipment such as personal computers, printer, copier and telephone.


SPECIAL REQUIREMENTS (Travel)


Travels to school district buildings and professional meetings as required.


FLSA STATUS


Non-Exempt


AA/EOE STATEMENT


This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.


JOB REVISION INFORMATION


Created:


Revised:8/13/26