Position Details: Executive Administration

Executive Administrative

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve:

• Administrative Tasks
  • Facility: Facility Management comprising of Security requirements, Housekeeping, Front Office, Inventory, Compliance Management etc. Ensure functioning of Security and Access Control Systems.
  • Finance/Billing Function: Adherence with financial guidelines, receive and record invoices from vendors, invoice processing/expense reporting, monthly provision, preparation of budget, monitor and track budget utilization/invoice payment process.
  • Client Requirements: Handle client visit / make necessary arrangements.
  • Others: Ensure compliance to Work Environment Guidelines (WEG) and HSE Guidelines, maintaining record of Health Safety Environment Data for Audit compliance Assist with Fire Safety & Health Safety Briefings & Drills at regular intervals, ensure functioning of all Safety, Security Equipment and other office systems / equipment and monitor relevant contracts, any other Admin requirement that may be assigned by Admin Head.

Qualifications and associated Attributes:

• Associate degree.
• 3 6 years' experience in Administrative Function of a medium sized facility (> 300 associates) preferred.
• Excellent English communication skills (written & verbal).
• Good computer skills: Microsoft Office (especially word, excel, power point etc.).
• Knowledge of: Office Management & Maintenance activities, Safety, firefighting and fire control systems, Physical security system and its integration with IT security policies / requirements, Personnel management, Purchase / Procurement processes, Finance / Accounting processes etc.
• Team player with good interpersonal skills and ability to work in a diverse multicultural environment.
• Good organizational and planning skills, Analytical and problem-solving skills, Good and quick decision-making capability.
• Proactive, Self-motivated, Flexible, Adaptive, Professional, Able to multitask, Accessible on phone for any emergent requirement at the location and Available for work outside of regular business hours if needed.