Office Administrator

Job Description

Job Description

Vester & Associates, Inc. is seeking an Office Administrator for a busy and private professional land surveying office located in beautiful downtown Lafayette, Indiana. We have provided professional land surveying and civil engineering services for over 50 years and are well respected and well known by our community. 

Location: Lafayette, IN

Schedule:

• Monday - Friday 8am - 5pm
• 1 hour lunch break
• 15 minute morning break
• 15 minute afternoon break

The Job Requirements: 

• Knowledge and Experience in QuickBooks for accounts receivable, accounts payable, and payroll processing 
• Knowledge and Experience with Microsoft Word and Excel, Outlook, and office equipment, i.e. printers and copiers 
• Customer service and receptionist skills for busy land surveying office. Take information from callers regarding prospective surveying services and forward to the surveyors for estimating. 

The Job Responsibilities: 

• Answer office phone, and greet walk-in clients and service personnel 
• Record billable hours for production staff 
• Create proposals, invoices, and other documents for our customers 
• Process accounts payable and receivable for Vester & Associates, and several other small companies owned by the company president. Maintain customer data base and customer job files 
• Prepare Vester payroll weekly, including payroll taxes weekly and monthly 
• Ordering office supplies and equipment as needed along with general office administration 
• Assist company president and project managers with secretarial and administrative aspects of their activities as needed 

We offer full-time hours with vacation, 401k matching, group life insurance and free parking.

Range: $22.00 to $28.00 per hour. 

\nCompany Description

Vester and Associates, Inc. has been continuously involved in many aspects of commercial and residential surveying and engineering in Tippecanoe County since 1961. The firm was originally established by Burton S. Vester. Patrick N. Cunningham became the owner in July of 1977. We have provided all types of professional surveying and civil engineering services which include: complete design of streets; sanitary sewer and drainage plans for several commercial and residential developments of private developers; control surveys for Purdue University, the City of Lafayette, and Tippecanoe County; right-of-way engineering; engineering surveys; construction stakeout; and also construction management. Currently we have 2 Licensed land surveyors, and a Licensed professional engineer.

Company Description

Vester and Associates, Inc. has been continuously involved in many aspects of commercial and residential surveying and engineering in Tippecanoe County since 1961. The firm was originally established by Burton S. Vester. Patrick N. Cunningham became the owner in July of 1977. We have provided all types of professional surveying and civil engineering services which include: complete design of streets; sanitary sewer and drainage plans for several commercial and residential developments of private developers; control surveys for Purdue University, the City of Lafayette, and Tippecanoe County; right-of-way engineering; engineering surveys; construction stakeout; and also construction management. Currently we have 2 Licensed land surveyors, and a Licensed professional engineer.