Administrative Services Assistant

Summary

About the Position: The Walla Walla District US Army Corps of Engineers is comprised of motivated and talented employees providing the very best engineering services for communities in the Pacific Northw.est. The District helps manage local water resources for navigation, flood damage reduction, disaster assistance, hydroelectric power generation, and other natural and heritage areas.

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Duties

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• Serve as Administrative Services Assistant supporting multiple supervisors and employees across the organization.
• Navigate, operate, and input/retrieve records across several automated database systems, including electronic financial management systems, personnel systems, and timekeeping applications.
• Prepare data summaries, charts, and graphs by extracting raw information from databases and manipulating, filtering, and sorting multi-variable data sets to identify trends, reconcile discrepancies, and communicate metrics.
• Track expenditures, review budget lines, and reconcile transactions against automated financial management systems to ensure spending aligns with authorized allocations.
• Competently use advanced features of Microsoft Office applications (particularly Excel for pivot tables, filters, and formulas, and SharePoint) to organize, track and maintain program data.
• Process and audit travel orders, vouchers, and credit card purchases through automated financial networks, verifying transaction accuracy and compliance with policies.
• Manage and verify time and attendance records using automated systems to ensure accurate pay, leave tracking, and compliance.
• Maintain tracking systems and databases for assigned tasks, monitor deadlines, and coordinate follow-up actions to ensure timely completion.

Requirements

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Conditions of employment

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Annual Financial Disclosure, OGE 450, is required.
• Valid State Driver's license is required.

Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the education and/or training requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.

GS-5 Specialized Experience: One year of specialized experience which includes (1) operating basic office automation software; (2) entering, retrieving, and organizing electronic records within computerized files or databases; AND (3) sorting and arranging basic tabular data or lists to compile administrative information. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR

Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.

GS-6 Specialized Experience: One year of specialized experience which includes (1) navigating and retrieving data from automated database systems; (2) sorting, and filtering data sets within spreadsheets to compile information; AND (3) utilizing office automation software to input, store, and organize electronic records. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05 or above).

GS-7 Specialized Experience: One year of specialized experience which includes (1) operating across multiple automated agency systems to process administrative transactions; (2) manipulating, filtering, and sorting multi-variable data sets to compile summaries and track program data; AND (3) reviewing budgets, funding allocations, or financial transactions to identify discrepancies. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06 or above).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For the GS-6 and GS-7, you must meet the qualification requirement using experience aloneno substitution of education for experience is permitted.

Education

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct Deposit of Pay is required.
• This position requires you to submit a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
• This is a Human Capital and Resource Management Career Field position.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit for more information.
• Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest.
• Management may select from any grade advertised.
• Non-competitive promotion to the target grade.
• Further certification may take place up to 90 days beyond the closing date of the announcement.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.