Administrative Assistant - Food&Beverage Manufacturing

Job Description

Job Description

Join a Legacy of Quality and Innovation at Sun-Rype Products (USA), Inc.!

Since 1946, Sun-Rype has been providing families with delicious, wholesome juices and fruit snacks. As a progressive company committed to innovation and growth, we’re proud of our long-standing reputation and excited for what’s ahead.

Sun-Rype Products (USA), Inc., a wholly owned subsidiary of Sun-Rype Products Ltd. (B.C., Canada), is currently seeking a dedicated and detail-oriented Administrative Assistant to support our team in Selah, WA .

At Sun-Rype, we work together to deliver results, continually challenge ourselves to improve, and celebrate the success of our business as a team. Our collaborative, passionate culture is what truly sets us apart.

If you're an organized, proactive individual who thrives in a fast-paced environment we would encourage you to apply and join our team.

This position provides for the efficient operation and organization of the front office and support to the Human Resource Department. Decisions are made within established guidelines, with readily available supervision.

1. Role in Safe Quality Food (SQF)

• Ensure all SQF guidelines and the SunRype Products Food Safety programs are followed, specifically regarding the visitor policy.

Ensure that the first on-site experience a visitor has with Sun-Rype, either in person or via the switchboard, is handled in a positive and efficient manner.

• Ensure the switchboard is open and operating promptly at 8:00 a.m. and throughout the day until 5:00 p.m. Relief will be provided for one-hour lunch, morning and afternoon breaks of 15 minutes each and during mail run.

• Answer telephones and direct calls to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable.

• Take and retrieve messages for various personnel.

• Ensure each visitor complies with building security and GMP policies and procedures and is properly “signed-in” using our visitor log book.

• Provide callers with information such as company address, direction to the company location, company fax numbers, company website, and other related information.

• Ensure business phones are for business use by referring personal calls to be taken on personal phones outside of working hours unless an emergency.

Administrative Assistant :

Ensure a variety of office duties are completed efficiently and timely.

• Responsible for sorting, distributing, and processing incoming and outgoing mail.

• Order postage for the postage meter in a timely manner.

• Organize mail slots for employees/keep current with current employee names.

• Maintain office supplies inventory and orders supplies:

• Order, receive, inventory and organize all office supplies.
• Order, receive and inventory all kitchen supplies.
• Develop knowledge with current products available and act as primary liaison with suppliers using authorized budget guidelines.

• Maintain a current and complete Reception Procedures Manual detailing reception related duties.

• Route all faxes received to the appropriate person.

• Maintain current staff telephone/cell phone lists.

• Work with all departments in the successful implementation of the SQF program.

• Provide support as needed to the Customer & Procurement Manager and Plant Manager.

Human Resource Department

Provide support to Human Resource in various department duties.

• Act as Safety Committee secretary, keeping all safety committee correspondence organized and available for review.

• Post safety minutes and action log monthly.

• Send minutes and action log to safety committee members.

• Email reminders of safety committee meetings and safety committee area specific audits.

• Coordinate safety committee area specific audits, participates in audits, and collect information from audits to put onto action logs.

• Assist with recruiting for open positions as requested by HR.

• Keep HR department filing current.

• Type miscellaneous correspondence, policies, etc. as requested.

Accounting Department

Provide support in projects or ongoing work to accounting department as requested by Controller.

• Provide first step clearance of incoming A/R checks.

• Sort, match and mail outgoing A/P checks.

• Enter daily CHEP Pallets.

• Enter into MS Excel daily trace lots.

• Scan all SCI invoices up to Kelowna, once approved and matched up

• Back up A/R when out

• Strong organizational and problem-solving skills.

• Well-developed interpersonal skills; excellent verbal & written communication skills.

• Excellent phone etiquette.

• Practical working knowledge of MS Office Suite required.

• Accuracy in data entry.

• Superb organization skills and attention to details.

• A demonstrated commitment to continuous improvement.

• Personally invested in the success of the business.

• Motivated, focused and accountable for results.

• Ability to work independently on assigned tasks as well as accept direction on given assignments.

• Bilingual English/Spanish preferred.

TRAINING & EXPERIENCE

Education: AA Degree required. Minimum 3 years’ experience and HS Diploma may substitute for AA degree.

Experience: Three years previous office experience, including multi-line phones required. Experience with human resource departments and safety committees preferred.

PHYSICAL REQUIREMENTS

This position normally requires the physical demands of standing, walking, bending, lifting or performing other work requiring medium physical exertion, talking and hearing and adequate vision on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.

1. External Relationships:

Vendors, Customers and Auditors

1. Internal Relationships:

The position must successfully interact and communicate effectively with all employees of the organization.

1. Direct & Indirect Reports:

This position does not supervise anyone. This position works as a team and independently.

1. Back-up

This position will be backed up by other members in the office, A/P and A/R Clerk when absent. And or the Human Resources Manager.