Temporary Collections Assistant

Job Description

Job Description

The Whitney Museum is seeking to hire a part-time, temporary Collections Assistant to work on a variety of tasks supporting the collections team within the Curatorial Department. The incumbent will work three days per week, reporting to the Curator of the Collection. Tasks will include TMS data entry, drafting of correspondence related to gift offers, artist research, drafting of PowerPoint presentations, and other administrative tasks as assigned.

The position will begin on August 3, 2026 and terminate on December 18, 2026. 

Responsibilities: 

• Assist in the smooth administrative functioning of the collections team 
• TMS data entry related to incoming gifts and other acquisitions 
• Assist with research and internal communications related to gift offers 
• Daily administrative support (drafting correspondence, preparation of presentations, processing invoices, and other general office and clerical duties). 
• Coordinate information among various museum departments, including but not limited to Curatorial, Advancement and Research Resources 

Qualifications: 

• B.A. and 1-2 years’ professional experience in a museum or gallery setting 
• Demonstrated knowledge of and interest in 20th- and 21st-century American art 
• Excellent writing, research, and communication skills, with attention to detail 
• Ability to handle several projects simultaneously and meet deadlines 
• Ability to work well as a member of a team 
• Administrative and organizational skills, including experience with TMS, Microsoft Office and Teams 

Compensation and Benefits

• Pay rate of $31 - $35 per hour
• Commuter benefits - parking and mass transit
• Admission to world-renowned museums across the city and nationally
• This position will be covered by UAW Local 2110  

If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role. 

About the Whitney:

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

EEO Statement:

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, pregnancy, partnership status, caregiver status, veteran status, gender (including gender identity), sexual orientation, genetic information, predisposition, or carrier status, arrest or conviction record to the extent required by applicable law, credit history, domestic violence, sexual violence, or stalking victim status, or any other factor prohibited by law.  The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels.

 

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