HR Administrative Assistant

HR Administrative AssistantAs an HR Administrative Assistant within our Energy Segment, you will play a vital role in supporting the HR functions across multiple locations and business units in the United States. Reporting to the HR Manager, this dynamic role involves managing administrative tasks, supporting HR Business Partners, and ensuring efficient HR operations within a fast-paced and ever-changing environment.Key Responsibilities:Administrative Support:Manage and organize electronic HR files, documents, and records, ensuring accuracy and compliance with company policies and regulations.Handle routine administrative tasks, including data entry, filing, and maintaining organized records for easy accessibility.Inbox Management and Employee Communication:Monitor and manage the General HR inbox, responding promptly and accurately to inquiries and requests and assigning tasks to the appropriate HR Business Partner when necessary.Facilitate clear and effective communication between HR and employees, providing support and guidance as needed.Unemployment Insurance Claims:Assist in the preparation and submission of unemployment insurance claims, ensuring compliance with state regulations, timely responses to inquiries, file maintenance as appropriateNew Hire Orientation:Coordinate and assist with facilitation of new hire orientation sessions, ensuring a smooth onboarding experience for employees joining the organization.Invoicing:Process and manage invoices related to HR services and activities, working closely with vendors and finance teams to ensure accurate and timely payments.Support for HR Business Partners:Collaborate with HR Business Partners in coordinating HR initiatives, programs, and projects across multiple locations and business units.Assist in scheduling meetings, preparing materials, maintaining project timelines, and other duties as assigned.Anticipation, Risk Management and Compliance:Proactively identify HR needs, potential risks, and areas for process improvement.Communicate effectively with HR leadership, bringing attention to issues and providing recommendations for resolution.Ensure all current and new facilities/sites are in compliance with required employment/labor law postings by ordering and distributing as requested.Qualifications:High school diploma or equivalent; Associate's or Bachelor's degree in Human Resources or related field is a plus.3-5 years of administrative support experience, preferably in HR or the construction industry.Familiarity with managing HR-related tasks such as unemployment claims, new hire orientation, and invoicing.Exceptional organizational and multitasking abilities in a fast-paced environment.Strong written and verbal communication skills, with a focus on professionalism and accuracy.Proficiency in Microsoft Office Suite and HRIS systems.Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.Company Overview:Primoris Energy Services is a major direct-hire contractor in the U.S. delivering self-performed turnkey industrial construction and EPC services. We offer these services to our clients within the refining, gas processing, chemical/petrochemical, hydrogen, power generation, mining, pulp and paper industries from the first groundbreaking activity all the way through commissioning and start-up of the project. Primoris forms a partnership with our customers and major stakeholders from early-stage engineering through construction completion and commercial operation, safely, on-time, and within budget.Benefits:401k w/employer matchHealth/Dental/Vision insurance plansPaid time off10 paid holidaysStock purchase planEEO StatementWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.