Wedding & Event Coordinator

Job Description

Job Description

Join our Team!

• Do you love events and event logistics?
• Do you get goosebumps when the music swells at a wedding ceremony? 
• Do you love color-coded timelines, perfectly fluffed centerpieces, and happy tears?
  
• Would you like to help coordinate events and weddings for about 20-25 hours per week?
• Do you want to work evenings and weekends?

If you answered “YES!” while mentally rearranging a table layout… keep reading. 

 

About Us  

Our venue isn’t just a backdrop - it’s a living, breathing conservatory filled with lush greenery, warm glasshouses, and unforgettable moments. From romantic weddings to corporate celebrations, we help create memories that last a lifetime. Now, we’re looking for someone who can help us make the magic happen. 

 

What You’ll Do (AKA: Make Dreams Bloom)  

Coordinate Stunning Weddings & Events  

From first inquiry to final breakdown, you’ll guide clients through: 

• Wedding ceremonies, receptions & rehearsals 

• Showers, cocktail parties & corporate events 

• Internal and fundraising celebrations 

• Décor drop-offs, vendor coordination & day-of execution
  
• You’ll lead client meetings, build thoughtful event plans, manage bookings software, and ensure every detail is buttoned up (literally and figuratively). 

 

Live the “Wow, Wonder, Welcome” Culture  

• Answer emails and calls promptly and kindly 

• Build warm, lasting relationships with clients and vendors 

• Solve problems creatively (because events always keep you on your toes) 

• Send thoughtful thank-you notes and follow-ups
  
• You’re not just coordinating events — you’re creating lifelong memories rooted in empathy, positivity, and professionalism. 

 

Yes, There’s Some Lifting Involved  

You’ll: 

• Set up and break down tables, chairs & décor 

• Lift and move items up to 50 lbs 

• Work in warm, humid greenhouse environments and outdoors 

• Stay energized during evenings, weekends & holidays
  
• This role is equal parts planner and powerhouse. 

 

Be Part of the Bigger Picture  

• Assist with venue tours to book new clients 

• Collaborate with Marketing on social posts, blogs & brochures 

• Help drive glowing online reviews 

• Work cross-departmentally to support fundraising and community events
  
• You’ll be a true ambassador of the Botanical Gardens — internally and externally. 

 

You Might Be Our Perfect Match If You…  

• Have an Associate’s degree (or equivalent experience) in hospitality or related field
  
• Have at least 1 year of event or wedding planning experience
  
• Thrive in fast-paced environments without missing details
  
• Love timelines, checklists, and color-coded spreadsheets
  
• Are self-motivated, reliable, and team-oriented
  
• Have strong written & verbal communication skills
  
• Are creative, calm under pressure, and solutions-focused
  
• Have solid computer skills

 

What It’s Really Like  

• One minute you’re guiding a bride through her ceremony layout.
  The next, you’re fluffing ferns in a humid conservatory. 

• Then you’re sending thank-you cards, updating the shared calendar, and brainstorming a new marketing idea. 

• It’s joyful. It’s fast-paced. It’s meaningful. And it’s never boring. 

 

Ready to Help Love Flourish?  

If you’re enthusiastic, organized, creative, and ready to turn beautiful spaces into unforgettable celebrations — we’d love to meet you. 

 

Come grow with us!