Administrative Assistant -Full time- On-site

Job Description

Job Description

What if your next job wasn’t just a role, but a place where you truly felt valued, inspired, and empowered?

Imagine working for a company that’s dedicated to educating, inspiring, and empowering others, while fostering a family-like atmosphere that genuinely respects and appreciates every team member.
Now, imagine that this company also offers:

• Strong, guiding values that drive everything we do
• Outstanding benefits to support your well-being
• The opportunity to make a meaningful impact every day

Does that sound like a place where you’d thrive? If so, keep reading, because this is exactly what Westcliff University is all about.

*Here’s a glimpse of what makes our culture amazing: *

At Westcliff, we strive to be the best in all we do, celebrating and supporting each team member as we grow and succeed together. As a global leader in innovative education, we’re known for our transformative, tech-driven programs and our unwavering commitment to excellence, and social responsibility.

Our tagline – Educate. Inspire. Empower. – perfectly sums up our mission: to create opportunities for students and employees to achieve success through hard work and empowerment.

By joining the Westcliff team, you’ll have the chance to leave your personal mark on a growing institution, helping us shape the future of education while being part of a supportive and innovative community.

Ready to feel inspired and appreciated while making a real difference?

Apply now, and let’s grow and succeed together!

Administrative Assistant, College of Nursing

Job Summary

The Administrative Assistant I serves as a first point of contact for the College of Nursing and provides clerical and operational support to the College of Nursing, assisting faculty, staff, and leadership with daily administrative tasks. This role ensures smooth office operations, supports academic and student activities, and provides excellent customer service to students, faculty, and campus visitors. 

Duties and Responsibilities

Front Desk & Reception

• Serves as a primary receptionist for the academic suite at the College of Nursing, greeting students, faculty, staff, and visitors in a professional and welcoming manner.
• Answers and directs phone calls, responds to general inquiries, and routes messages appropriately.
• Maintains reception areas and ensures a professional, organized, and student-friendly environment.
• Handles other projects and tasks as needed 

Office & Operational Support

• Track office supply inventory, place orders, and assist with vendor coordination.
• Assist in scheduling conference rooms, simulation labs, or event spaces for the College of Nursing
• Support event coordination such as faculty meetings, workshops, or student activities hosted by the Campus Leadership team
• Perform general clerical duties including answering phones, managing emails, scheduling appointments, and greeting visitors
• Maintain office filing systems, records, and databases in accordance with university policies

Academic & Student Support

• Ensure professional and timely communication between the Corona campus, faculty, staff, and other university departments
• Assist with distributing announcements, newsletters, or communications to the college community
• Assist faculty with copying, scanning, and preparing course materials
• Support scheduling of classrooms, labs, and simulation spaces as needed
• Provide basic guidance to students regarding office processes and direct them to appropriate resources or staff

Data & Recordkeeping

• Maintain accurate records for departmental activities and student files (as permitted).
• Assist with data entry, simple reporting, and document preparation to support accreditation and compliance needs.

Other Duties

• Support faculty and staff with other routine administrative needs.
• Maintain a professional and welcoming environment in the College of Nursing office.

Education & Experience

• Bachelor's degree required.
• 2–3 years of administrative or receptionist experience; prior experience in higher education is a plus
• Experience supporting higher education leaders preferred

Skills & Competencies

• Proficiency in Microsoft Office and Google Workspace tools and ability to learn university systems.
• Excellent interpersonal and customer service skills, with the ability to interact with diverse populations.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Discretion and professionalism in handling confidential or sensitive information.
• Reliable, flexible, and able to work effectively in a dynamic, student-focused environment.

LIMITATIONS AND DISCLAIMER

The above job description is meant to describe the general nature and level of work being

performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties

and skills required for the position. All job requirements are subject to possible modification to

reasonably accommodate individuals with disabilities. Some requirements may exclude

individuals who pose a direct threat or significant risk to the health and safety of themselves or

other employees. This job description in no way states or implies that these are the only duties

to be performed by the employee occupying this position. Employees will be required to follow

any other job-related instructions and to perform other job-related duties requested by their

supervisor in compliance with Federal and State Laws. Requirements are representative of

minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the

employee must possess the abilities or aptitudes to perform each duty proficiently. Continued

employment remains on an at-will basis, unless otherwise contractually bound.

Westcliff University is an Equal Opportunity Employer