Administrative Assistant

$18 - $25 per hour

The Jonus Group

Job Description

Temporary Administrative Assistant
About the Opportunity

A small, established insurance agency in Greenwood Village is seeking a Temporary Administrative Assistant to provide short-term administrative and office support. This is a great opportunity for an organized, detail-oriented professional who enjoys keeping an office running smoothly and is comfortable managing documents, scheduling meetings, communicating with clients, and supporting leadership.
Key Responsibilities

Coordinate and schedule Board of Directors meetings with account managers, clients, and independent directors
Prepare and assemble Board of Directors meeting packets using Microsoft Word and various PDF documents
Generate and organize documents for annual Board meetings
Send calendar invitations and coordinate meeting logistics primarily through Microsoft Outlook
Follow up with clients regarding outstanding items, including obtaining required signatures and documentation
Compare expiring policies with renewal policies and redline changes for submission to regulators using an established template
Manage the company's M-Files document database/document vault
Manage the main office phone and direct incoming calls appropriately
Collect, sort, and distribute incoming mail
Coordinate outgoing shipments through FedEx, UPS, and other shipping providers
Order and maintain office supplies, including printer supplies, kitchen supplies, and general office materials
Maintain the company's community calendar
Provide general administrative and office support to the CFO and Compliance/Regulatory Manager
Assist with additional administrative projects and duties as needed

What We're Looking For

Previous administrative, office support, or coordinator experience
Strong organizational skills and exceptional attention to detail
Excellent written and verbal communication skills
Professional and confident when communicating with clients and independent directors
Ability to manage multiple priorities and meet deadlines in a short-term, fast-paced environment
Strong proficiency with Microsoft Outlook and Microsoft Word
Comfortable working with Adobe PDF documents and assembling information from multiple files
Strong computer skills and ability to learn new systems quickly
Experience with Microsoft Dynamics is a plus, but not required
Insurance industry experience is not required
Professionalism, reliability, and a willingness to take ownership of administrative responsibilities are essential

This is a fully onsite, short-term temporary opportunity (3-6 weeks) in Greenwood Village, CO paying $18-$25/hour.

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Vacancy posted 2 days ago

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