Administrative Support Professional

Job Summary - Why you'll love this position

The Missouri Department of Mental Health (DMH), Division of Administrative Services (DAS), seeks an Administrative Support Professional to join the General Services and Procurement section. This position is located in Jefferson City, Missouri.


The base salary offered for this position is up to $50,920.80 annually, commensurate with education and experience. If the selected candidate is eligible for a pay differential, such as retention pay, the total salary may exceed what is listed in this posting.


Working hours are Monday through Friday, 8:00 A.M. to 5:00 P.M. with a one-hour lunch and two fifteen-minute breaks.

Responsibilities - What you'll do

This position's responsibilities shall include:

• Supervise Front Desk Receptionist, coordinate coverage and breaks, and serve as backup as needed.
• Coordinate Department PCards.
• Serve as department lead for all telecommunications issues, requests, and projects; and serve as the liaison with the Office of Administration (OA), Information Technology Services Division (ITSD).
• Coordinate the five-year ITSD equipment refresh process.
• Process purchase orders in the State's financial systems MissouriBUYS and SAMII.
• Serve as liaison with the OA Real Estate Services section and prepare annual leasing budget.
• Assist procurement staff with minor procurement-related functions.
• Manage copiers and internal functionality support.
• Serve as backup in absence of the General Services Manager and General Service area functions that include:
• Report building maintenance issues and work with OA/Facilities Maintenance Design and Construction (FMDC) to resolve issues.
• Process carpool and fleet requests.
• Complete supply and mailroom duties.
• Interact with vendors/providers, facilities, divisions, co-workers and staff on items as needed.
• Create documents using Microsoft Access, Microsoft Excel, Microsoft Word, and Adobe.
• Assist with organizing conference room layouts per meeting requirements.
• Attend training as necessary.
• Complete other duties as assigned.

Qualifications - All you need for success

Qualifications

A successful applicant must be dependable, customer oriented, detail oriented, able to exercise independent judgement and take initiative, and have great verbal and written communication skills.


Other qualifications include intermediate knowledge of business practices, proficiency in learning software applications, proficiency in office organization and management, supervisory skills, and an introductory knowledge of procurement and contracts.


Two or more years of clerical experience, administrative, or office support experience is preferred. Knowledge of procurement and fiscal duties, or closely related areas is greatly preferred. Other experience and education may be taken into consideration.


Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Job Details - More reasons to love this position

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

Contact Details - If you have questions or require any accommodations to participate in the application or interview process please contact:

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