Accounting Associate

Administrative Support Specialist

Eisenhower Imaging Center is committed to delivering high-quality diagnostic imaging and interventional radiology services. Our dedicated team of physicians, nurses, technologists, and support staff operate in a dynamic, customer-focused environment utilizing the latest advancements in medical imaging technology.

Responsible for providing administrative and operational support to ensure efficient office operations. Coordinates supply management, maintains communication channels, supports data management functions, and performs general office duties to support clinical and administrative staff.

Essential Job Functions:

• Processes, reviews, and tracks accounts payable invoices for accurate and timely payment.
• Maintains accounts payable records and assists with vendor account reconciliation.
• Uses QuickBooks to enter and maintain financial transactions and records.
• Uses Microsoft Excel to track expenses, maintain spreadsheets, and prepare reports.
• Reviews invoices and payment documentation for accuracy and completeness.
• Communicates with vendors regarding invoices, payments, and account inquiries.
• Assists with accounting data entry, recordkeeping, and related duties.
• Orders, tracks, and maintains office and clinical supplies.
• Coordinates staff lunches, meetings, and company functions, including catering logistics.
• Provides general administrative and operational support as needed.
• Prioritizes multiple responsibilities and adapts to changing departmental needs.
• Maintains organized records and confidentiality of sensitive information.
• Performs other duties as assigned and appropriate.

Requirements:

• Strong accounts payable knowledge and experience.
• Excellent Microsoft Excel proficiency required.
• QuickBooks experience required.
• Exceptional attention to detail and accuracy.
• Strong organizational, time-management, and multitasking skills.
• Ability to shift priorities as business needs change.
• Excellent written and verbal communication skills.
• Strong analytical, problem-solving, and interpersonal skills.
• Ability to work independently and collaboratively.
• Proficiency in Microsoft Office and electronic systems.
• Professionalism and discretion with confidential information.

Minimum Position Qualifications:

Education & Training: High school diploma or equivalent.

Experience: 2 years Administrative, Accounts payable or related accounting experience

Computer Skills: Strong Microsoft Excel proficiency required

Accounting Software: QuickBooks experience required

License/Certification: N/A