Junior Contract Administration Support Specialist

Junior Contract Administration Support Specialist

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Job Description

ProSidian Seeks a Junior Contract Administration Support Specialist - GSSC [Full-Time [W-2] Junior Consultant] located: The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area to Provide services and support as a Junior Contract Administration Support Specialist (PR0151) at The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area.

JOB OVERVIEW

Provide Contract Administrative Support on behalf of The Department of Energy Hanford Site, Hanford Procurement Division (HPD), (Richland Operations Office and the Office of River Protection)

RESPONSIBILITIES AND DUTIES

• Assist contracting officers and contract specialists with general day-to-day contract administrative duties.
• Assist with drafting contract documents.
• Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES).
• Assist with the preparation of various reports.
• Ensure timely and accurate compliance with monthly and quarterly reporting requirements.
• Assist with the review and process of contractor invoices in a timely fashion.
• Support correspondence creation.
• Gather information for various audits or data calls.
• Assist with gathering information for various negotiation sessions as needed.
• Support in coordinating Contractor Performance Assessment Reporting evaluations, by scheduling technical input, and working with the Contracting Officers and Contract Specialists.
• Support policy writing, developing, issuing, updating, and revising policy, desk guides, and procedures.
• Support review of contract actions submitted for policy compliance.
• Support subcontract reviews in accordance with Department of Energy and local guidance as requested.
• Support of HPD actions file merging of files on websites/share drives.
• Update and status workload tracking tool.
• Utilize business operations experience to conduct tasks with minimal supervision.
• Support writing Pre-Negotiation Plans/Price Negotiation Memorandums/sessions as needed.

Qualifications

Desired Qualifications For A GSSC Junior Contract Administration Support Specialist (PR0151) | Full-Time [W-2] Candidates:

The Junior Contract Administration Support Specialist - GSSC shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position.

Skills / Abilities / Education / Experience Requirements / Qualifications

• Contract Administration Support Specialist shall possess the following minimum qualifications:
• Bachelor's degree in a business field of study (Accounting, Economics, Management, Marketing, etc.). Six years of experience may be substituted for education.
• Minimum of 2 years of experience in Government contracts and contract Administration.
• Working level knowledge of Hanford Site mission, activities and priorities.
• Working level knowledge of DOE Hanford processes and procedures.
• Working level knowledge of DOE's program management practices, policies, and procedures.
• Experience with writing Pre-Negotiation Plans/Price Negotiation Memorandums within DOE preferred.
• Strong clerical, administrative, and organizational capabilities.
• Experience in supporting organizations with, tracking, monitoring, review and coordination efforts.
• Familiarity with or ability to learn/use other technology management tools employed at Hanford.
• Proven ability to interface successfully with senior level management.
• Ability to work with government and Contract Administration Support Specialist to problem solve and formulate strategies for success.
• Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.
• Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.
• Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.
• Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation.
• Excellent written and verbal communications skills.
• Excellent communication responsiveness and customer service skills.
• Proficiency in Microsoft 365.
• Excellent knowledge of MS Word and Excel.
• Experience in policy preparation and policy management, evaluations, and assessments of contract documents, and quality assurance of contract Administration.
• Experience in reading, interpreting, and understanding the regulations associated with the DOE, Procurement and Financial Assistance policies.
• Experience in areas of Government contract formation, Administration, and contract negotiations either federal or commercial from small purchases up to $5 Million or more in value.
• Compliance with site specific safety and security requirements, including badging and office protocols.
• Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors.

Competencies Required

• U.S. Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills (This employer participates in the e-Verify program)
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a "Facility Access Authorization" (also referred to as an "Employment Authorization") by the USG's designated Security Office.
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance.

Ancillary Details Of The Roles

• TRAVEL: Occasional travel may be required to attend meetings, events, site visits, or other training requirements. Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, is allowed, in accordance with Federal Travel Regulations. LOCATION: Work shall be conducted at or in proximity to The Hanford Eastern Washington (Tri-Cities - Kennewick | Pasco | Richland) Area
• Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. The Contractor shall ensure that duties are performed in a competent and professional manner that meets milestone/delivery schedules as outlined below:
• Weekly Status Report. This report will address work accomplished, with deliverable progress provided to the technical monitor.
• Monthly Status Report. This report will be a combination of the weekly status reports and shall be submitted with the monthly invoice. The report shall also include:
• Deliverable progress, and date(s) submitted, submitted within the invoice period.
• Work schedule for Contractor employees, to include any leave taken.

Additional Information

As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with Documented Goals for each of the firm's Eight ProSidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support