Operations Coordinator

Job Description

Job Description

We're looking for someone who Has a bachelor's degree or equivalent combination of education and experience (preferred) Has 5+ years of progressively responsible administrative or project management experience, preferably in higher education or a nonprofit organization Has knowledge of development operations, fundraising practices, donor relations, or gift planning concepts (preferred) Is highly organized and able to manage complex schedules, competing priorities, and multiple deadlines Has strong verbal, written, research, and interpersonal communication skills Demonstrates sound judgment and discretion when handling confidential information Has experience managing projects, solving problems independently, and improving operational processes Is proficient in Microsoft Office, Google Workspace, CRM platforms, and digital tools Has experience with financial management systems such as Workday and donor databases Has experience coordinating events, communications, meetings, or other complex projects (preferred) Is adaptable, collaborative, service-oriented, and comfortable working with diverse internal and external stakeholders Has experience working in higher education, nonprofit fundraising, or a development environment (preferred) What you'll do Oversee day-to-day operations and provide administrative and strategic support toassigned development teams Manage complex calendars, schedule meetings, coordinate travel, organize logistics, and prepare meeting materials Support budget development, monthly tracking, reconciliation, forecasting, and expense processing Submit and track financial transaction adjustment requests and monitor departmental financial activity Coordinate hiring activities, including job postings, candidate communications, interview scheduling, and new employee onboarding Prepare reports, presentations, briefings, correspondence, donor materials, and other professional documents Maintain organized digital and physical records Submit and track vendor contracts and invoices and ensure timely processing and payment Evaluate operational systems and workflows and recommend improvements Coordinate cross-team initiatives and promote collaboration across development units and University departments Support donor, prospect, and gift management through CRM systems, including data entry, contact reports, reminders, gift tracking, and reporting Draft, review, and manage gift agreements, acknowledgments, and stewardship communications Prepare donor briefings, customized proposals, and fundraising materials Coordinate donor and prospect meetings and events, including logistics, scheduling, and preparation of materials Partner with departments such as Finance, Institutional Research, General Counsel, and academic units to support development initiatives Manage logistics and timelines for strategic projects and department programs Support fundraising and engagement programs, including recognition events, leadership councils, scholarship programs, and matching gift initiatives Coordinate digital and print communications, event materials, marketing resources, and donor engagement campaigns Track program outcomes, maintain databases, and analyze engagement metrics Serve as a point of contact for internal and external stakeholders Support onboarding, training, and recognition activities for team members Organize team-building and professional development activities Provide direction to student workers or temporary staff as assigned Maintain standard operating procedures and best practices Prepare reports, monitor project status, and track progress toward goals Recommend and implement changes that improve quality, service, and productivity Perform other duties as assigned Physical requirements Must be able to work at a desk for extended periods with extensive use of a computer and telephone Must be able to occasionally lift and carry materials or supplies needed for meetings and events Must be able to walk across campus and attend off-site meetings or events Must be comfortable working in an office environment with occasional interruptions and background noise Must be able to work effectively in a hybrid environment with onsite, remote, and off-site responsibilities \nCompany Description

SlingShot Connections provides contract staffing, direct hire placement, executive search recruitment, payroll services, and customized staffing solutions for numerous verticals, including accounting & finance, hospitality, human resources, and many more. Company Description

SlingShot Connections provides contract staffing, direct hire placement, executive search recruitment, payroll services, and customized staffing solutions for numerous verticals, including accounting & finance, hospitality, human resources, and many more.