Program Administrator

Program Administrator

This position is responsible for providing comprehensive administrative and financial support to both the Darwin Cluster and the Dean of Students Office. The Program Administrator manages a wide variety of support including but not limited to: student reimbursements, travel, purchasing, awards processing, NDVS admissions tracking, and maintains critical communication with students, vendors, and faculty. The position will play a key role in facilitating operations across both areas. This position has a dual reporting role to the Director of the Darwin Cluster and the Dean of Students.

Responsibilities include:

• Process reimbursements and payments for current students and prospective student recruits.
• Book student travel and process other pre-approved purchasing requests (including Oracle purchasing).
• Bill and invoice vendors.
• Reconcile GEMS expenses.
• Assist the Darwin Cluster Director with special events including admissions, orientation, and retreats and serve as back-up for student dissertation defenses.
• Oversee the full lifecycle of student awards from the Dean of Students Office and the Darwin Cluster program awards.
• Manage the NDVS individual and program admissions and financial aid processing including NDVS application review and processing and NDVS quarterly tracking.
• Serve as the project lead for student reimbursement tracking for the Division.
• Manage Dean's Council approval, purchasing, and reimbursement requests for all programs.
• Use moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Analyzes program budgets and recommends or makes budgetary recommendations.
• Performs other related work as needed.

Minimum qualifications include a college or university degree in a related field and 2-5 years of work experience in a related job discipline. Preferred competencies include attention to detail, strong project management skills, strong problem-solving skills, ability to work independently and collaboratively within a team, proven ability to manage multiple priorities and meet deadlines, and ability to maintain confidentiality in handling sensitive information.