Office Assistant

Community Liaison

Under close supervision, greets incoming guests, assists with clerical duties and acts as a liaison between the community and school for Sunnyside Unified School District. Essential functions include greeting visitors, answering and transferring telephone calls, sorting and distributing mail, making copies, sending and receiving faxes, assisting with registering and withdrawing students, preparing paperwork for student grades, withdrawal, enrollment, and other personal information, entering tardies and absences of students in daily log on computer and generating reports, notifying parents of unexcused absences, monitoring students during office visits, lunch periods and playground duty, ensuring office is well organized and attractive, requesting student records and sending out requested records, assisting student with submitting official transcripts, distributing information to parents, students and staff, updating and maintaining student records, translating both orally and in writing for staff, parents and community, processing employment verifications for current and past employees, scheduling appointments, coordinating and scheduling meetings, ordering, distributing, and maintaining office supplies, and may assist with the student registration process, performing related duties as assigned.

Knowledge of District policies and procedures, knowledge of clerical techniques, skill in the use of a personal computer and related software programs, skill in handling requests in a timely manner, skill in updating and maintaining letters and reports, skill in following oral and written instructions, skill in establishing and maintaining effective working relationships.

Work is performed in an indoor environment. Work requires frequent sitting, standing, bending, repetitive motion, vision to monitor, and may require some lifting. May be exposed to hostile or irate staff, students or public.

High School Diploma or equivalent. One (1) year clerical experience, or an equivalent combination of training and experience or two (2) years as a Sunnyside Unified School District employee. Valid Arizona IVP Fingerprint Clearance Card. Additional certifications may also be required as specified by the District. Depending on the needs of the District, some incumbents in this class must be able to demonstrate fluency in both Spanish and English as a condition of employment. Salary Grade: F Hourly Pay: $19.25 Hours per Day: 8 Days in Contract: 238.