Compliance Manager

Established in 1998 with 97 students, CCCS has steadily increased to more than 4,000 students in grades K-8 across 12 state-of-the-art buildings on four campuses. The school is a true community success story that has transformed the lives of thousands of students and their families, while breathing life back into a city that was once one of Philadelphia’s most vibrant manufacturing suburbs. 

Job Summary:

The Compliance Manager reviews Special Education documents to ensure accuracy and compliance with all applicable state and federal rules, statutes and regulations that apply to a student receiving specifically designed educational services. This position may be specific to one or more areas of compliance, but requires full knowledge of all applicable state and federal rules, statutes and regulations as well as relevant timelines and procedural protocols.

Essential Functions:

• Participates in bi-weekly meetings with members of the compliance team and other staff (teachers, service providers, counselors, etc.) as needed
  • Maintains/assists in maintaining case manager compliance charts and communicates with teachers relative to their caseload
  • Maintains/assists in maintaining compliance team spreadsheets
  • Assists in timelines and assignment of case managers for newly identified students
  • Assists in Special Education for Early Developmental Success (SEEDS)/ Early Intervention (EI) process
  • Assists with filing and record keeping
  • Assists with emailing special education documents during child count terms
  • Trains new teachers and provides on-going supports for SPED paperwork
  • Assists with IEP and RR writing and provides support for new teachers and staf
  • Receives, reviews, and approves Permission to Evaluate (PTE)/Permission to Re-evaluate (PTR) and provides feedback as needed
  • Receives, reviews, and approves all ERs/RRs with and without additional testing and provides feedback as needed
  • Receives and approves all Individual Education Plans (IEP) inclusive of Positive Behavior Support Plans (PBSP) prior to IEP meetings and provides feedback as needed
  • Finalizes approved special education paperwork, and communicates new timelines to team members, as needed
  • Assigns evaluations to psychologists and related services when assigned to PTE/Rs received
  • Adds new students to IEP Writer when referrals are received
  • Works closely with other Compliance Managers to ensure all compliance dates are being met
  • Works closely with Directors to assist with Instructional Support Team (IST) Referrals
  • Works closely with Directors to assist in record reviews and referrals for further evaluation
  • Answers questions pertaining to the initial and annual IEP process
  • Answers questions pertaining to the evaluation and reevaluation process and timelines
  • Displays high-level professional conduct and image at all times; establishes and maintains an acceptable attendance record; and participates in extra-curricular activities and/or leadership roles outside the classroom
  • Performs other related duties as assigned

Minimum Requirements:
• Bachelor’s Degree in Special Education from an accredited college or university
• Pennsylvania Criminal Record Check Clearance
• Pennsylvania Child Abuse Clearance
• FBI Criminal Background Clearance
Certificates/Licenses:
• Valid Commonwealth of Pennsylvania Instructional Certificate in Special Education
Demonstrated Knowledge of:
• The principles, practices and methods of Special Education for grade level education
• The contents, materials, methodologies and practices utilized within Special Education at the respective grade level
• All relevant Pennsylvania and Federal rules, statutes and regulations governing Special Education
• IEP software programs and related tools
• Interstate Teacher Assessment and Support Consortium (InTASC) standards
• Response to Interventions (RTII)
• Positive Behavior Intervention and Supports (PBIS)

Demonstrated Ability to:
• Assess students’ needs and learning styles and to design appropriate differentiated instruction to meet their learning difference needs
• Use and apply simulations and technological innovations in the classroom in pursuit of instructional strategies designed to assist students with special needs
• Apply critical thinking methodologies designed to assist students with learning differences
• Communicate effectively, both orally and in writing
• Establish and maintain effective working relationships with faculty, administrators, support staff, parents and students
Note: CCCS has the exclusive right to alter this job description at any time. This job description is not an employment agreement or contract.
The Compliance Manager reviews Special Education documents to ensure accuracy and compliance with all applicable state and federal rules, statutes and regulations that apply to a student receiving specifically designed educational services. This position may be specific to one or more areas of compliance, but requires full knowledge of all applicable state and federal rules, statutes and regulations as well as relevant timelines and procedural protocols.

Essential Functions:
• Participates in bi-weekly meetings with members of the compliance team and other staff (teachers, service providers, counselors, etc.) as needed
• Maintains/assists in maintaining case manager compliance charts and communicates with teachers relative to their caseload
• Maintains/assists in maintaining compliance team spreadsheets
• Assists in timelines and assignment of case managers for newly identified students
• Assists in Special Education for Early Developmental Success (SEEDS)/ Early Intervention (EI) process
• Assists with filing and record keeping
• Assists with emailing special education documents during child count terms
• Trains new teachers and provides on-going supports for SPED paperwork
• Assists with IEP and RR writing and provides support for new teachers and staff
• Receives, reviews, and approves Permission to Evaluate (PTE)/Permission to Re-evaluate (PTR) and provides feedback as needed
• Receives, reviews, and approves all ERs/RRs with and without additional testing and provides feedback as needed
• Receives and approves all Individual Education Plans (IEP) inclusive of Positive Behavior Support Plans (PBSP) prior to IEP meetings and provides feedback as needed
• Finalizes approved special education paperwork, and communicates new timelines to team members, as needed
• Assigns evaluations to psychologists and related services when assigned to PTE/Rs received
• Adds new students to IEP Writer when referrals are received
• Works closely with other Compliance Managers to ensure all compliance dates are being met
• Works closely with Directors to assist with Instructional Support Team (IST) Referrals
• Works closely with Directors to assist in record reviews and referrals for further evaluation
• Answers questions pertaining to the initial and annual IEP process
• Answers questions pertaining to the evaluation and reevaluation process and timelines
• Displays high-level professional conduct and image at all times; establishes and maintains an acceptable attendance record; and participates in extra-curricular activities and/or leadership roles outside the classroom
• Performs other related duties as assigned

Minimum Requirements:
• Bachelor’s Degree in Special Education from an accredited college or university
• Pennsylvania Criminal Record Check Clearance
• Pennsylvania Child Abuse Clearance
• FBI Criminal Background Clearance
Certificates/Licenses:
• Valid Commonwealth of Pennsylvania Instructional Certificate in Special Education

Demonstrated Knowledge of:
• The principles, practices and methods of Special Education for grade level education
• The contents, materials, methodologies and practices utilized within Special Education at the respective grade level
• All relevant Pennsylvania and Federal rules, statutes and regulations governing Special Education
• IEP software programs and related tools
• Interstate Teacher Assessment and Support Consortium (InTASC) standards
• Response to Interventions (RTII)
• Positive Behavior Intervention and Supports (PBIS)
Demonstrated Ability to:
• Assess students’ needs and learning styles and to design appropriate differentiated instruction to meet their learning difference needs
• Use and apply simulations and technological innovations in the classroom in pursuit of instructional strategies designed to assist students with special needs
• Apply critical thinking methodologies designed to assist students with learning differences
• Communicate effectively, both orally and in writing
• Establish and maintain effective working relationships with faculty, administrators, support staff, parents and students

Note: CCCS has the exclusive right to alter this job description at any time. This job description is not an employment agreement or contract.