Receptionist

Job Description

Job Description

We are looking for a detail-oriented Receptionist to support front desk operations for a contract position based in California. This role serves as the first point of contact for visitors and helps maintain an organized, secure, and welcoming office environment. The ideal candidate brings strong customer service skills, confidence with common computer applications, and the ability to manage clerical tasks with accuracy and care.

Responsibilities:
• Welcome guests and employees at the front desk, provide assistance, and ensure a positive arrival experience.
• Answer and direct incoming calls, messages, and general inquiries to the appropriate departments or team members.
• Perform administrative support tasks such as filing, typing, photocopying, and preparing routine documents.
• Maintain visitor records, coordinate check-in procedures, and support office security protocols.
• Use Microsoft Word, Excel, and other computer programs to complete reports, track information, and manage daily tasks.
• Organize and update office documents and records to keep information accurate, accessible, and well maintained.
• Assist with basic research and information gathering to support internal office needs.
• Monitor front office activity and respond appropriately to changing priorities throughout the workday.• Previous experience in a receptionist, front desk, or administrative support role.
• Strong customer service and written communication skills with a detail-oriented approach.
• Working knowledge of Microsoft Word, Microsoft Excel, and general office software.
• Ability to manage clerical responsibilities including filing, typing, and photocopying.
• Comfortable handling visitor interactions while following office security procedures.
• Strong organizational skills with careful attention to detail and accuracy.
• Ability to multitask effectively and remain composed in a busy office environment.