Sr. Patent Prosecution Specialist

Senior Patent Prosecution Specialist The Senior Patent Prosecution Specialist is responsible for overseeing and providing technical and administrative support to attorneys, professional specialists, paralegals, and clients in all aspects of patent prosecution and IP practice management. A hybrid work schedule is available for this position. Location: Los Angeles, CA Responsibilities Review and manage daily dockets of assigned attorneys and professional specialists. Coordinate with timekeepers to ensure all deadlines are met on a daily basis. Perform electronic filings with the USPTO. Oversee and manage new business intakes, including submitting new client, matter and pro bono intake requests, completing billing information and tracking status. Responsible for US patent filing and prosecution: Review USPTO applications (provisional, non‑provisional and continuing). Review follow‑on submissions such as preliminary amendments, responses, requests for continued examination, missing parts and issue fee payments. Review formality and other relevant USPTO documents (assignments, declarations and powers of attorney). Review client correspondence in accordance with firm/client guidelines. Review Information Disclosure Statements. Delegate tasks to Patent Support Assistant and Patent Support Specialists. Conduct final patent prosecution review. Manage and disperse incoming USPTO mail and related correspondence. Oversee phone, email and calendars for assigned timekeepers, ensuring all details are anticipated, arranged and well‑coordinated. Maintain knowledge of the status of ongoing client matters and keep up‑to‑date contact lists, anticipating next steps and preparing for them in advance. Manage special projects and prepare reports and summaries for attorneys and clients (create spreadsheets, status reports and charts related to client specific patent portfolio management). Report correspondence accurately and timely, responding to client inquiries and requests for information and providing status reports as needed. Maintain accurate electronic files in accordance with firm/practice group guidelines and procedures. Assist with processing any incoming/outgoing file transfers. Promptly perform administrative tasks (expense reimbursement, business development, etc.) in InterAction, Chrome River and other firm applications. Assist with monthly billing and provide documentation and edits. Provide training and support to members of the team. Perform other duties as assigned. Qualifications 5–8 years of patent prosecution experience, preferably within a law firm or professional services environment. Bachelor’s degree or equivalent work experience required. Demonstrated understanding of the USPTO’s Electronic Filing System (EFS) and patent rules and regulations. Advanced knowledge of navigating the USPTO’s website (PAIR). Proficiency with Windows‑based software applications, including Microsoft Office Suite and the firm’s document management system (NetDocuments). Exceptional interpersonal and communication skills, both verbal and written. Strong attention to detail with the ability to navigate multiple tasks and deadlines. Compensation Los Angeles, CA: $77,500 to $114,950 Equal Opportunity Statement Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law. Notice of E‑Verify Participation To comply with Federal law, Nixon Peabody participates in E‑Verify. All newly hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. #J-18808-Ljbffr Nixon Peabody LLP