Administrative Coordinator

Administrative Coordinator

Heads the Office of the Director of the Marcus Center for Cellular Cures (MC3), Dr. Joanne Kurtzberg. Supervises an administrative team of 3-4 individuals to support senior leadership staff of MC3. Independently drafts policy positions, presentations, and commentaries. Analyzes and synthesizes large volumes of data, represents the Director in meetings. Manages donor stewardship and supports MC3 development efforts. Oversees budget associated with the Office of the Director, including the Family Support Program, selected grants, and the Lecture Series. Manages and organizes External Advisory Board meetings and legislative meetings with Federal agencies (Congress, FDA, HRSA) interacting with the Director. Operates in a high level, fast paced, complex environment with significant exposure and visibility. Provides direction to the Office of the Director. Leads implementation of special projects.

Minimum Requirements: Education/Training Work requires a general business background, generally equivalent to a bachelor's degree in a business-related field. Experience Work requires 2 years of related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities. A master's degree in a business-related field may be substituted for 2 years of experience. OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Act as an extender to the Director of the Marcus Center for Cellular Cures, Dr. Joanne Kurtzberg. Independently prepare talks, draft policy positions and create other documents as needed for the Director. Conduct background research on the Director's behalf for purposes of speech preparation, policy development, etc. Independently draft responses to stakeholders (government, industry, accreditation agencies, patient advocacy groups, sponsors, etc.) to facilitate the Director's ability to effectively respond to all constituents. Anticipate, research, and prepare documents for the Director's meetings. Research, analyze and synthesize background information or materials as necessary. Head the Office of the Director. Supervise the Office's staff and ensure the Office's objectives are met. Trouble shoot any issues related to the Office's operations as needed. Take a proactive role to increase the productivity, efficiency, and organization of the Office. Direct various personnel actions of the Office's staff, including, but not limited to, hiring, performance appraisals, promotions, and vacation schedules. Proactively identify issues that could impact the successful execution of the Office's objectives. Elevate issues about which the Director should be aware and provide suggestions to resolve the problem/mitigate the risk. Provide comprehensive support to Director for day-to-day operations. Manage complex and frequently changing calendar, coordinate meetings and appointments, prepare correspondence and meeting materials, and maintain records and documentation. Serve as a central point of coordination, ensuring timely communication, follow-up on action items, and adherence to deadlines and commitments. Manage donor stewardship and other development efforts. Draft grant applications for foundation funding, draft recognition letters and supervise the production of other recognition materials such as books, plaques, and correspondence. Interact with donors in verbal and written communication. Support the Director in her development efforts. Manage the budgets associated with the Office of the Director, including the Family Support Program budget and the budget for the MC3 grants and Lecture Series. Manage and organize the External Advisory Board. Act as MC3 main point of contact for Advisory Board members. Draft agenda and prepare background meeting materials to be sent to members ahead of the biannual meetings. Manage and organize legislative meetings with Federal agencies (Congress, FDA, HRSA) which includes daily contact with the federal and congressional parties and agencies Operate in a high level environment with significant exposure and visibility. Maintain liaison with external organizations, agencies and stakeholders to further the Office's objectives. Act as the gatekeeper and primary point of contact for internal and external communications from the Office of the Director. Represent the Director as needed in meetings and other events. Correspond with external stakeholders to provide information concerning activities, policies and procedures of the MC3 program. Participate in special projects as assigned by the Director or the Administrative Director. Coordinate the compilation of and prepare operational and financial reports and analyses setting forth progress in such projects, adverse trends and appropriate recommendations or conclusions. Organize events such as conferences and special programs such as the Lecture speaker series. Invite speakers or other participants, and supervise staff who will complete final arrangements for such events. Act as facility manager for MC3 offices in the 9th floor of the North Pavilion and supervise team to coordinate all issues related to Facilities.

Choose Duke Join our award-winning team as identified by Forbes magazine as America's Best Large Employer 2024 and be part of an inclusive culture that values excellence, innovation, and discovery. As an organization, we have exciting opportunities to be forward-thinking leaders in our field. We want talented individuals to join us, examine our current operations, and create innovative solutions that will revolutionize and enhance the way we approach our work. Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines. Beyond the engaging work, you'll also benefit from Duke's competitive benefits package including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more. Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $59,829.00 to USD $86,700.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer. Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of our community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: View email address on click.appcast.io; phone: View phone number on click.appcast.io).