Executive Assistant/Board Liaison

Boutique virtual assistance agency looking for Virtual Executive Assistant/Board Liaison to serve female-identifying writers focused nonprofit organization located in Washington. You will perform various executive administrative tasks, including managing emails, scheduling meetings and making travel arrangements. A large part of this role will be working with a diverse board of directors with complicated schedules and very little time. A strong Internet connection is required, along with experience using communication tools like Zoom and Google Meet. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision within given deadlines. An understanding of how to take board meeting minutes is required.

Ideal candidates will have 3+ years of EA experience. Project management experience. Non-profit experience.

Responsibilities:

• Respond to emails and phone calls
• Schedule meetings
• Book travel and accommodations
• Manage a contact list
• Manage projects
• Prepare customer spreadsheets and keep online records
• Organize client's calendars
• Perform market research
• Create presentations, as assigned
• Proactively address clients concerns
• Provide customer service as first point of contact
• Take board minutes
• Attend leadership meetings with ED, take notes and send applicable action items

Skills:

• Proven experience as an assistant working remotely or relevant role
• Familiarity with current technologies, like desktop sharing, cloud services and VoIP Google Suite
• Knowledge of online calendars and scheduling (e.g. Google Calendar, Calendly, etc)
• Excellent phone, email and instant messaging communication skills
• Excellent time management skills
• Top-notch organizational skills
• Passion for learning new/skills/platforms
• Ability to excel in an autonomous environment
• High school diploma required; additional qualifications as an Administrator or Executive Assistant are a plus
• Previous experiencing assisting C-Suite executive or Executive Director (nonprofit)

Experience with boards and nonprofit clients/support critical for success in this position.

Availability for occasional travel to Washington ideal (2-3x/year)

Average of 30-35 hours/week - on call availability preferred

• 1099 contractor
• Hourly compensation: $22-$29/hour DOE
• Candidates with the ability to travel to Whidbey Island, WA 2-3 times/year HIGHLY PREFERRED
• If unable to travel to Washington, fully remote opportunities are available with other clients!