Laboratory Administrative Assistant

Job Title

Provides administrative support to pathology and laboratory services, ensuring accurate handling of high-risk patient specimens. Responsibilities may include supporting pathologist communications, preparing pathology reports, managing slide and tissue block send-outs, maintaining schedules and records, managing supplies, and using EPIC for patient registration and order entry. Requires strong attention to detail, critical thinking, and a focus on patient safety and compliance.

Essential Functions and Responsibilities

• Performs typing and/or word processing of correspondence, documents and reports
• Plans and organizes routine office workflow
• Develops, implements and maintains departmental record-keeping and filing systems
• Assists in preparing complex administrative and statistical reports and projects
• Coordinates arrangements for meetings and conferences
• Assists in developing and monitoring departmental budgets, forecasts and financial activity
• Receives and reads incoming correspondence, reports, memoranda and mail
• Regularly engages in a variety of contacts inside and outside the organization
• Responds to inquiries regarding departmental services, records and other matters
• Places, receives and routes telephone calls and messages
• Recommends appropriate changes in office practices and procedures
• Orders and maintains office and/or medical supplies
• Assists in orientation and training of new clerical staff members
• Performs a variety of general secretarial and administrative duties
• Maintains good rapport and cooperative relationships
• Maintains the confidentiality of information acquired
• Behaves in accordance with the Code of Conduct, Service Excellence Standards, and the Mission, Vision and Values of SJMH
• Assumes responsibility for performance of job duties in the safest possible manner

Required Education, Experience and Certification/Licensure

Education: High school diploma or equivalent combination of education and experience. Additional formal clerical and computer training preferred.

Experience: Familiarity with secretarial support procedures, usually gained through three or more years of progressively responsible administrative office experience

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.