Development Assistant

Part-Time Development Assistant

Department: Development
Reports To: Director of Development / Development Manager
Employment Status: Part-Time
FLSA Status: Non-Exempt
Hourly Rate: $25.00 - $30.00 / Hourly
Schedule: Part-Time (15-20 hours per week)

Position Summary

The Part-Time Development Assistant plays an important role in advancing the mission of The League for People with Disabilities by providing administrative, fundraising, donor-relations, communications, and event support to the Development Department.

This position is ideal for an organized, enthusiastic, and mission-driven professional who enjoys building relationships, supporting fundraising initiatives, coordinating details, and helping an organization make a meaningful impact in the lives of individuals with disabilities.

The Development Assistant will work closely with the Development team to support donor engagement, fundraising campaigns, special events, grant and development activities, database management, acknowledgments, communications, and day-to-day departmental operations.

The successful candidate will bring professionalism, attention to detail, confidentiality, creativity, initiative, and a genuine commitment to The League's mission of offering individuals the opportunity to gain independence, increase self-sufficiency, and improve their quality of life.

Essential Duties & Responsibilities
Development & Fundraising Support

• Assist with day-to-day operations of the Development Department.
• Support annual giving, special campaigns, sponsorship initiatives, and other fundraising activities.
• Assist with preparation and distribution of donor communications, appeal letters, newsletters, invitations, and other development materials.
• Help maintain accurate donor records and development files.
• Assist with tracking donations, pledges, sponsorships, and other fundraising activity.
• Prepare donor acknowledgment letters, receipts, thank-you communications, and other correspondence.
• Assist with donor research and prospect identification.
• Support the Development team in preparing materials for donor meetings and presentations.
• Assist with fundraising follow-up and stewardship activities.
• Maintain confidentiality of donor, financial, participant, employee, and organizational information.

Donor & Community Relations

• Provide professional and welcoming communication with donors, prospective donors, volunteers, community partners, and organizational stakeholders.
• Assist with donor stewardship efforts designed to strengthen long-term relationships.
• Help coordinate donor visits, meetings, tours, and special engagements.
• Respond to routine inquiries and direct questions to the appropriate Development team member.
• Represent The League in a professional, positive, and mission-focused manner.

Events & Special Programs

• Assist with planning, coordinating, and executing fundraising events, donor events, community events, and organizational activities.
• Assist with event invitations, registration lists, guest lists, signage, name tags, materials, and supplies.
• Help coordinate event logistics, including setup and breakdown.
• Assist with event communications and follow-up.
• Provide onsite support during Development events, including greeting guests and assisting with registration.
• Work collaboratively with staff, volunteers, vendors, and community partners to support successful events.

Database & Administrative Support

• Enter and maintain accurate donor and prospect information in the organization's database or designated systems.
• Assist with data entry, filing, scanning, document organization, and record maintenance.
• Assist with generating reports, mailing lists, contact lists, and other Development-related reports.
• Maintain organized electronic and paper Development files.
• Assist with tracking deadlines, campaigns, grants, sponsorships, and other departmental activities.
• Prepare correspondence, spreadsheets, presentations, reports, and other materials as requested.
• Assist with processing incoming donations and related documentation in accordance with organizational procedures.
• Support reconciliation and documentation processes as assigned.

Communications & Marketing Support

• Assist in preparing Development-related content for newsletters, emails, social media, websites, and other communication platforms.
• Help collect stories, photographs, program information, and other materials that demonstrate The League's impact.
• Assist with proofreading and editing Development communications for accuracy, professionalism, and consistency.
• Help coordinate the distribution of fundraising and donor communications.
• Support the creation of compelling materials that communicate The League's mission, programs, accomplishments, and community impact.

Grant & Sponsorship Support

• Assist with research related to potential foundations, corporations, businesses, and community funding opportunities.
• Assist with gathering information and supporting documentation for grant applications and reports.
• Maintain grant and sponsorship files and tracking documents.
• Assist with preparing sponsorship packets, recognition materials, and follow-up correspondence.
• Track deadlines and required materials under the direction of Development leadership.

Team Collaboration

• Collaborate with Development, Programs, Finance, Marketing, Human Resources, and other departments as appropriate.
• Participate in staff meetings, training, events, and professional development activities.
• Provide support to other Development initiatives as assigned.
• Demonstrate flexibility and willingness to assist with special projects and changing departmental priorities.

Mission & Participant Focus

The Development Assistant is expected to understand and promote The League's mission and demonstrate a commitment to the individuals and families served by the organization.

The employee will:

• Treat individuals with dignity, respect, and professionalism.
• Demonstrate a participant-focused approach in all interactions.
• Maintain appropriate confidentiality and professional boundaries.
• Support an inclusive environment in which individuals with disabilities are respected, valued, and empowered.
• Understand that fundraising and development activities directly support programs and services that promote independence, self-sufficiency, and quality of life.

Qualifications
Required

• High school diploma or equivalent.
• Previous administrative, customer service, fundraising, nonprofit, office, or related experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple assignments and meet deadlines.
• Ability to maintain confidential information.
• Professional and courteous interpersonal skills.
• Ability to work independently while also functioning effectively as part of a team.
• Basic proficiency with Microsoft Office, Google Workspace, email, spreadsheets, and other standard office technology.
• Ability to interact professionally with donors, community partners, staff, volunteers, and individuals with disabilities.

Preferred

• Associate or bachelor's degree in nonprofit management, communications, business administration, marketing, public relations, fundraising, or a related field.
• Previous nonprofit or development/fundraising experience.
• Experience with donor databases, CRM systems, fundraising platforms, or event-management software.
• Experience supporting grant writing, donor stewardship, sponsorships, or special events.
• Experience working with individuals with disabilities or within a human-services organization.

Core Competencies

The successful candidate will demonstrate:

Accountability - Follows through on responsibilities, meets deadlines, and maintains accurate records.

Communication - Communicates clearly, professionally, and respectfully with diverse audiences.

Organization - Effectively manages competing priorities, deadlines, documents, and departmental activities.

Relationship Building - Develops positive and professional relationships with donors, colleagues, volunteers, community partners, and stakeholders.

Attention to Detail - Produces accurate correspondence, records, reports, and database information.

Initiative - Identifies opportunities to improve processes and takes appropriate action without waiting for constant direction.

Teamwork - Collaborates effectively across departments and contributes to a positive work environment.

Participant Focus - Keeps the people served by The League at the center of the organization's work.

Professionalism - Demonstrates integrity, discretion, reliability, and respect in all interactions.

Physical & Environmental Requirements

The essential functions of this position may require the ability to:

• Sit, stand, walk, bend, reach, and move throughout office and event environments.
• Use a computer, telephone, copier, scanner, and other standard office equipment.
• Communicate effectively in person, by telephone, email, and other communication methods.
• Attend meetings and events at various League locations and community sites.
• Occasionally assist with event setup, organization, and breakdown.
• Occasionally lift or move office/event materials and supplies within reasonable limits.

The League is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with applicable federal, state, and local laws.

The physical and environmental requirements listed above describe typical requirements of the position and are not intended to exclude qualified individuals with disabilities who can perform the essential functions of the position with or without reasonable accommodation.

ADA & DDA Commitment

The League for People with Disabilities is committed to an inclusive, accessible, and equitable workplace and to providing qualified individuals with disabilities an equal opportunity to perform the essential functions of their positions.

Employment decisions are based on qualifications, skills, experience, job performance, and organizational needs and are made without unlawful discrimination.

Reasonable accommodations will be considered for qualified applicants and employees with disabilities in accordance with applicable law.

Employees are expected to support The League's commitment to dignity, independence, inclusion, accessibility, participant choice, and quality of life for the individuals we serve.

The League's Core Values
Accountability

We establish measurable goals, take ownership of our responsibilities, and follow through.
Independence

We promote choice, self-determination, and opportunities for individuals to achieve greater independence.
Mutual Respect

We value every individual and recognize the contributions of employees, participants, families, volunteers, and community partners.
Participant Focus

We keep the needs, goals, preferences, and quality of life of the people we serve at the center of our work.
Quality

We strive for excellence, continuous improvement, and meaningful outcomes in everything we do.

Success in This Position

A successful Development Assistant will help the Development Department operate efficiently while strengthening The League's relationships with donors, supporters, volunteers, businesses, foundations, and the broader community.

Within the first 90 days, the successful employee should be able to:

• Demonstrate a strong understanding of The League's mission, programs, and Development priorities.
• Maintain accurate and organized donor and Development records.
• Independently complete routine administrative and donor-support responsibilities.
• Assist effectively with fundraising campaigns and events.
• Communicate professionally with donors and community stakeholders.
• Meet assigned deadlines and follow established Development procedures.
• Identify opportunities to improve organization, communication, and Development processes.
• Demonstrate a clear understanding of how Development activities support The League's programs and the individuals served.

Equal Employment Opportunity

The League for People with Disabilities is an equal opportunity employer committed to fostering a diverse, inclusive, and accessible workplace. Qualified applicants are considered without regard to legally protected characteristics. The League is committed to providing reasonable accommodations throughout the application and employment process for qualified individuals with disabilities.