Office Administrator and Clerical Coordinator

Description Office Administrator and Clerical Coordinator We are seeking a detail-oriented and organized Office Administrator to join our team. This role offers an exciting opportunity to support various administrative functions within our engineering firm, ensuring smooth operations and accurate record-keeping. The ideal candidate will be proactive, reliable, and capable of managing multiple responsibilities efficiently. Key Responsibilities: Manage invoicing processes using Ajera engineering software, ensuring accuracy and timeliness Oversee accounts receivable, including tracking payments and following up on overdue accounts Order office supplies and maintain inventory levels to support daily operations Review and verify overtime and time entries submitted by engineers, ensuring correct job allocation Prepare and process new hire and termination paperwork in compliance with company policies Handle health insurance, dental, and 401(k) enrollment and related documentation Perform general secretary duties such as answering phones, scheduling appointments, and maintaining files Support other administrative tasks as needed to ensure office efficiency Skills and Qualifications: Proven experience in clerical or administrative roles, preferably within an engineering or professional services environment Proficiency in Ajera or similar project management and accounting software Strong understanding of accounts receivable processes Excellent organizational and time management skills Attention to detail and accuracy in data entry and record keeping Ability to handle sensitive information with confidentiality Good communication skills, both written and verbal Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Join our team and be part of a collaborative, growth-oriented environment that values professionalism and dedication. We offer competitive benefits and opportunities for career development in a supportive workplace. #J-18808-Ljbffr