PDC/PDE Department Administrative Assistant

PDC/PDE Department Administrative Assistant

General administrative support duties for MBD, including, but not limited to:

• Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings)
• Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO's with actual expenditures)
• Invoice receipt and payment confirmation
• Monthly accrual preparation and submission
• New Hire Setup/Preparation (for new TM's & VWF; account/PC/CAD machine setup, Toyota applications access, update & distribution of org/seating charts, etc.)
• Travel arrangements for TMs.
• Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
• Travel Arrangement for visitors and need to understand basic Japanese in order to communicate with visitors.
• Maintain/update Assistant Reference Manual
• Maintain office supply room (office supply orders)
• Mail distribution

This position will require the candidate to work Monday-Thursday in the office with the WFH option on Fridays supporting 2 GM's and staff of 70 Engineers.

• 3 to 5 years of strong general office/department support experience
• Excellent verbal, written, and interpersonal skills
• Excellent customer service skills
• Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
• Strong ability to work independently and with other members
• Basic Japanese Skill is a plus but not mandatory