Legal Recruiting Coordinator

Position Summary This full‑time position is responsible for the preparation and maintenance of various Legal Recruiting initiatives in collaboration with the Senior Manager of Legal Recruiting and Assistant Director of Lateral Partner Integration. Recruiting duties include, but are not limited to, coordination of the campus recruitment process and summer associate program, new associate onboarding, orientation and integration, and assistance with recruitment of lateral lawyers for the Dallas and Denver offices. Responsibilities also include, but are not limited to, the attorney and summer associate hiring process and interaction with other service departments (Payroll, Benefits, Learning & Development, Marketing, Operations, and IT). The Legal Recruiting Coordinator will collaborate with other HR and Legal Recruiting personnel in other offices, provide support to the U.S. lateral partner integration process and assist with special projects. Job Duties and Responsibilities Assume a lead role with organizing the campus recruiting and the summer associate program for the Dallas and Denver offices. Create schedules, travel arrangements, pre‑arrival information, arrival packages, and follow up with all candidates. Plan and execute summer program events, pre‑OCI events, and coordinate attorney participation at law school panels and events. Assist with the registration process for on‑campus interviews (OCI) for all regional law schools and selected Firm‑wide schools. Coordinate the early interviewing process for campus recruiting. Create and distribute recruiting status reports as needed. Prepare correspondence for Hiring Partner signature. Work closely with the Recruiting Manager to coordinate all aspects of the lateral associate and counsel recruiting. Direct source candidates based on skill set needs, work with search firms to identify candidates, prescreen applications, schedule interviews, conduct pre‑hire diligence, prepare offers and facilitate onboarding. Track resume circulation, generate offer/rejection letters and emails, and statistical reports using Vi Recruit. Coordinate onboarding communications and orientation activities for new associates. Update and maintain Vi Recruit. Provide support to the U.S. lateral partner integration process. Understand and become familiar with firm systems, policies and procedures, client services and future goals in order to troubleshoot questions, problems or concerns. Attend administrative meetings with local teams in Dallas and Denver offices. Other Firm‑wide projects as assigned. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: Bachelor’s degree in a professional discipline required. Experience: Two to four (2‑4) years of prior administrative law firm or professional experience required. Should have a demonstrated understanding of current market trends and philosophies. Skills Requires strong organizational skills, outstanding interpersonal and communication skills, good judgment, a professional demeanor and the ability to provide an excellent first impression of the Firm. Must work well with all levels of Firm personnel, establish effective working relationships throughout the Firm and react to difficult situations appropriately. Confidentiality is essential. Must be highly motivated, creative, flexible, adaptable to change and results oriented. Must have strong knowledge of MS Office products, including Word, Excel and PowerPoint. Ability to manage high volume job requisition load and perform multiple phone screens per day while maintaining candidate relationships, and keeping teams informed. Maintain high level of agility and composure when scheduling interviews with individuals at various levels. Demonstrate excellent reading, writing, and listening comprehension in order to make informed judgement calls on candidates’ experience. Must maintain up to date knowledge regarding pay transparency laws and other best recruitment practices. Must value the importance of the candidate experience and make an effort to keep candidates informed and engaged. Must possess great interpersonal and communication skills. Additional Information Supervisory responsibilities: None Equipment used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc. Essential Job Functions Ability to sit or stand for extended periods and perform tasks requiring prolonged and/or extensive computer use. Ability to use computers, telecommunications, and digital collaboration tools to perform core job responsibilities. Ability to communicate effectively. Ability to access, use, and safeguard confidential and sensitive information while performing job responsibilities in work environments that support confidentiality, privacy, and information security requirements. Ability to work extended hours as required to meet project, client, or business needs. Working Conditions This role is classified as hybrid, meaning that you will be required to work in the office four (4) days per week. Occasionally called upon to work hours in excess of your normal daily schedule. Pay Ranges This is a non‑exempt position. The hourly wage range for this role is $35.09 to $40.86 , with an estimated annual compensation range of $73,000 to $85,000 , based on expected hours. This represents the presently anticipated pay range for this position. Actual pay may vary based on various factors, including, but not limited to, location and experience. Employee Benefits Overview 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short‑Term Disability Coverage Long‑Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non‑Exempt staff) Transportation Benefit Back‑up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full‑time, non‑temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Equal Opportunity Statement Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. #J-18808-Ljbffr