HR Adminstrative Assistant

Job Description

Job Description

We are looking for a detail-oriented HR Administrative Assistant to support daily human resources operations in Reading, Pennsylvania. This Long-term Contract position is ideal for someone who is organized, attentive to detail, and comfortable handling sensitive employee information while supporting a range of administrative HR activities. The role will partner with internal teams to keep records current, assist with employee lifecycle tasks, and provide dependable support across core HR functions.

Responsibilities:

• Prepare and process a variety of human resources documents, including benefits materials, hiring paperwork, and employee status updates.

• Keep employee records accurate by entering, reviewing, and maintaining personal and job-related information within HR systems and files.

• Coordinate with departments across the organization to verify data, resolve discrepancies, and ensure personnel information remains current.

• Handle confidential employee details with discretion while following established privacy standards and HR procedures.

• Assist HR team members with onboarding activities, separation processes, and performance review administration.

• Respond to routine employee and internal inquiries through phone and email with a helpful and attentive customer service approach.

• Support scheduling needs for HR meetings, appointments, and related administrative follow-up tasks.

• Use Microsoft Office applications and HRIS tools to organize information, prepare correspondence, and track HR activities.

• Previous experience in human resources support, administrative coordination, or a related office-based role.
• Strong data entry skills with the ability to maintain accurate records and review information carefully.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint in a structured work environment.
• Experience using HRIS platforms or other employee information systems for record maintenance and updates.
• Ability to communicate clearly and effectively by phone and email with employees and internal stakeholders.
• Strong organizational skills with the ability to manage multiple tasks, appointments, and deadlines.
• Demonstrated ability to handle sensitive and confidential information with sound judgment and discretion.