Occupancy Specialist

Ninth Square, 90 Crown Street, New Haven, Connecticut, United States of America Job Description Posted Monday, May 18, 2026 at 4:00 AM Occupancy Specialist, Ninth Square - New Haven, CT General Statement of Duties: Interacts directly with prospective and current residents to achieve maximum occupancy. Acts as the Company’s representative by conveying the benefits of the community. Responsible for the leasing process from introduction to the actual occupancy of the resident. Supervision Received: Reports directly to Property Manager. Supervision Exercised: No supervisory duties required. FLSA: Non-Exempt Essential Functions of the Position: (Any one position may not include all of the duties listed, nor do the listed examples include all that may be found in positions of this class). Processes income certifications/recertifications for multiple affordable housing programs and updates Yardi database. Processes monthly Section 8 Housing Assistance Payment Billing. Processes and transmits TRACS (Tenant Rental Assistance Certification System). Greets applicants and provides instruction and guidance to prospective residents during application process. Coordinates leasing to include intakes, interviews, processing and preparation of applications, and their distribution. Coordinates and maintains waiting list. Prepares and maintains office and rental expense budgets. Assists with rent collection efforts by mailing notices to delinquent residents. Prepares lease packages and supplemental documents for new move-ins. Conducts new resident orientation. Special projects as assigned by property manager. Fosters a positive, active and collaborative relationship with residents, communities and associated agencies. Enforces and adheres to company policies, rules and regulations. Works patiently, professionally and cooperatively with residents and staff to provide high quality customer service. Preserves and respects resident and applicant confidentiality. Minimum Qualifications Education and Experience Associate's degree or equivalent is required. Certified Occupancy Specialist Designation required. Two years sales/leasing experience or equivalent. Depending on property needs, COS experience with Project Based Section 8, Section 236, Rent Supplement and 13A experience may be needed. Qualifications and Skills Basic math proficiency required. Knowledge of subsidy regulations. Proficient in Microsoft Office and Excel; highly motivated and able to work independently; ability to handle emergency situations and pressure due to complexity and time-sensitivity; excellent organizational and proofreading skills; attention to detail; strong interpersonal skills; high energy; ability to be an active team member within the Company. Beacon Core Competencies required for all positions: Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility. Occupancy Specialist Functional Job Competencies required: Job Knowledge, Quality, Self Development, Personal Organization, Productivity, Computer Skills. Company Overview Founded in 2004, Beacon Communities LLC is a privately‑owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 150 properties including affordable housing, market‑rate housing, and mixed‑income housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing. At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion. Benefits Offered At the core of Beacon Communities is the talent on our teams, and we are committed to taking care of our team members so they can deliver great experiences to our residents. That is why we are proud to provide competitive compensation and comprehensive benefits that support a healthy life for you and your family when you join our team. As a regular, full‑time employee at Beacon you can expect: Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available. Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays. Retirement planning. We offer a 401k program with a company match. 100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage. Access to an Employee Assistance Program (EAP), Childcare & Eldercare Support, Career Development and Advancement Opportunities … and more! Beacon Communities LLC is an Equal Opportunity Employer that seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class. All qualified applicants are encouraged to apply. Beacon Communities LLC participates in the E-Verify program. #J-18808-Ljbffr