Workplace Experience Manager (Contract)

About Handshake Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know. Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions. In 2025, we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and push the boundary of data. We’ve grown from $0 to ~$1B run rate and pay ~$60M to over 30K individuals every month. Why join Handshake now: Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel Partner hand-in-hand with world-class AI labs, Fortune 500 partners and the world’s top educational institutions Work together with engineers, scientists, operators, and more from Palantir, Meta, Scale AI, and former YC founders Build a massive, fast-growing business with billions in revenue About Handshake AI Human data is the core infrastructure to AI advancement. Frontier AI labs currently improve model capabilities with various data-intensive post-training techniques. We believe that data spend for AI training will increase by 3-5x in the next few years and continue for much longer as models take on new domains. Handshake AI supports all of the frontier AI labs, working on their most complex data at the largest scale. About the Role As the Workplace Experience Manager, you will own the day to day operations and in office experiences of our Seattle office. You will serve as a primary point of contact for facilities, vendors, and employees, ensuring the office runs smoothly while also delivering thoughtful, inclusive events and experiences that support culture, connection, and productivity. This role blends workplace operations, employee experience, and event execution and is ideal for someone who enjoys both operational excellence and creating welcoming, well run office moments. Responsibilities

• Own the day to day operations of the Seattle, including facilities issues, repairs, maintenance, access control, and vendor coordination
• Lead planning and execution of in office events and experiences, including recurring programs, team gatherings, and culture moments
• Manage the daily food and beverage program, including vendors, menus, inventory, and service quality
• Coordinate and manage vendors across cleaning, maintenance, food service, office supplies, and event support, ensuring strong relationships and consistent quality
• Track, triage, and resolve workplace requests and ServiceNow tickets with timely follow up and clear communication
• Maintain accurate documentation and records for workplace operations, events, and vendor services
• Manage seating assignments and occupancy reporting, supporting efficient space usage and hot desking processes
• Oversee mail and package distribution, including receiving, sorting, and outbound shipping
• Coordinate onboarding logistics, new hire welcomes, team meetings, and in office moments to ensure a positive first day and ongoing employee experience
• Support budget tracking for workplace operations and events, including vendor invoicing and cost management
• Continuously identify opportunities to improve the in office experience while maintaining operational consistency and safety

Qualifications

• Bachelor’s degree and 5 or more years of experience in workplace operations, office management, employee experience, or event execution
• Proven experience planning and executing in office events and experiences as part of core responsibilities
• Proficiency in Google Workspace and familiarity with tools such as ServiceNow, Slack, Canva, Notion, and Workday
• Strong communication, organization, and collaboration skills with high attention to detail
• Experience managing vendors, contracts, and budgets
• Ability to lift up to 50 lbs as needed
• Self starter with strong problem solving skills and a positive, can do attitude

This is an on site role requiring availability Monday through Friday during business hours.