Marketing and Development Assistant

Catapult Opera is a New York City-based chamber opera company dedicated to performing new and undiscovered works at the highest level of vocal and theatrical artistry. The company seeks a Marketing and Development Assistant to support its contributed-revenue goals through grant writing, research, and development operations, while also providing administrative support across marketing and digital communications. This Assistant will work very closely with the Executive Director and be a vital part of a small and growing organization. This is an ideal role for an organized, early-career arts administrator seeking flexible, part-time work with a mission-driven company.

Employment Type: Part-Time (15–20 hours per week)

Compensation: $20 per hour

Schedule: Flexible, with some evening and weekend availability for performances and events possible

Reports to: Executive Director

Location: Remote, with occasional on-site event work possibly required. New York, NY base preferred, open to discussion.

Ideal Start Date: November 1, 2026, interviews rolling until October 26, 2026

Key Responsibilities

Grant Writing & Research (35%)

• Prepare, write, and submit grant proposals, LOIs, reports, and supporting materials in collaboration with the Executive Director.
• Gather artistic, budgetary, and program evaluation information to support grant application materials.
• Maintain Catapult's grant applications calendar and ensure timely submissions and reporting.
• Research new potential funding sources and share recommendations with the Executive Director.
• Track grant outcomes and maintain records of funder relationships and requirements.
• Prepare Grants Reports for quarterly Board meetings.

Development Operations & Events (20%)

• Support donor data management, gift tracking, and acknowledgements.
• Maintain the development CRM and donor database with accurate records and reporting.
• Help prepare appeals, materials, and internal tracking documents.
• Prepare and send special event invitations to current and prospective funders.
• Assist with planning and logistics for donor cultivation events, and provide on-site support including donor engagement and setup/breakdown.
• Assist with post-event follow-up, acknowledgements, and reporting.

Marketing & Public Relations (25%)

• Support the Executive Director in carrying out marketing plans for performances and events.
• Help maintain consistent branding and messaging across company materials.
• Manage the CRM system, including audience and patron records, mailing lists, and contact segmentation for marketing communications.
• Draft, assemble, and schedule newsletters and audience communications.
• Assist with press releases, media lists, and press outreach.
• Track audience and ticketing information to help identify opportunities for growth and visibility.

Social Media & Website Management (20%)

• Create and schedule content for social media channels in line with the company's voice and mission.
• Make routine website updates, including performance listings, news, and event information.
• Monitor social media and website analytics and prepare regular engagement reports.
• Flag opportunities to improve user experience and online engagement.

Qualifications

• 1–2 years of experience in nonprofit administration, development, or arts administration, including some grant writing, or relevant education experience
• Strong writing, editing, and research skills.
• A love for and knowledge of opera and classical music
• Familiarity with donor databases or CRMs and development best practices.
• Comfort with social media platforms, Canva, MailChimp, and SquareSpace
• Excellent organizational skills and attention to detail.
• Ability to work independently, manage deadlines, and prioritize across multiple areas in a part-time role.
• Comfort working collaboratively with a small staff and artistic leadership.
• Interest in and commitment to the organization's mission and values.
• Familiarity with foundation databases and prospect research tools. (Recommended)
• Experience supporting donor cultivation events, performances, or press outreach. (Recommended)

Work Expectations

15–20 hours per week, with flexible scheduling. Occasional evening or weekend hours required for performances, events, or deadlines. Mostly remote role with occasional on-site presence for events.

Compensation

This is a part-time, hourly position paying $20 per hour for 15–20 hours per week.

Catapult Opera values diversity and is committed to creating an inclusive environment and an equal employment/engagement opportunity workplace for all staff, and will not discriminate against employees or applicants on the basis of race, color, religion, creed, age, sex, sexual orientation, gender identity or expression, national origin, physical or mental status, genetic information or characteristics, protected veteran status, or any other protected class under federal, state, or local law.

Application Deadline: October 26, 2026