Development Marketin Admin

Job Description

Job Description

Position:                            Development Marketing/Admin – Part Time

Reports to:                         Principal and Chair of Development Committee

Responsibilities:

Management of Donor/Advancement data base – Little Green Light

• • Establishing constituents, gifts and generating acknowledgements
  • Creating letter templates
  • Understanding of emails acknowledgements vs letter acknowledgements
  • Management of donation hierarchy for school fiscal year including setting up new Funds
  • Ability to troubleshoot and solve recording and reporting issues.
  • Understanding of mailing lists – how to create, update and maintain
  • Creation of reports – all types including donor, fund, accounting and gift type reporting as needed throughout year.
  • Monthly reconciliation of LGL to the General Ledger and follow up with differences – prepare LGL files compare – ensuring differences are resolved.
  • Management of Email Database – Constant Contact
  • Website Maintenance for Alumni Events 

Annual Appeal:

• Coordinate gathering of mailing addresses and merging mail list
• Coordinate key annual message with Principal
• Develop email and launch via Constant Contact
• Work with Annual Appeal alumni lead on ensuring project deliverable are met

Other Admin duties:

• Review emails to the Development office and either respond or alert Principal or Development chair – weekly or as needed
• Return phone call messages to Development – weekly or as needed (low volume)
• Maintain all Fund Documents
• Help alumni classes with list for reunions – from our database
• Manage and review development expenses with Finance Manager

OTHER PROJECTS AS REQUIRED BY PRINCIPAL OR DEVELOPMENT COMMITTEE

Knowledge/Skills

• Strong working knowledge of Excel and Word including creating mail merges
• Ability to create email marketing campaign content
• Willing to learn and ability to solve problems
• Highly organized
• Ability to work without direction
• Ability to plan deliverables and manage self to the plan timeline
• Attention to detail
• Work well with others
• Enjoys databases, numbers and being creative
• Good communicator
• Marketing and administrative background desired

Commitment: Part-Time  

• Expected total of ~275 hours per school fiscal year (35-40 hours July- Sept; 90-100 hours Oct-Dec; 60-70 hours Jan-Mar; 60-70 hours April -June).  Can work remotely.  School presence in fall required at times.