Project Billing Clerk (Minimum 1 Year Accounts Receivable Experience in Construction Industry Requir

Job Description

Job Description

Job Summary

We are seeking a detail-oriented Billing Specialist to support accounts receivable, billing, payment processing, and collections for construction-related contracts. This role works closely with project managers, customers, and accounting team members to ensure accurate, timely billing and payment records.

Essential Functions

• Review assigned contracts and identify billing opportunities through monthly evaluations with project managers.
• Ensure contracts are billed monthly according to customer requirements and due dates.
• Obtain required management signatures on pay applications and waivers.
• Draft correspondence for standard past-due accounts and collections.
• Identify delinquent accounts by reviewing open invoice reports and contact customers with delinquent balances to request payment daily, or as needed.
• Assist in generating monthly billing statements.
• Deposit checks through online banking in accordance with company procedures and record payments and deposits in Comsense.
• Process credit card payments.
• Complete assigned month-end closing procedures by calendared due dates.

Job Qualifications

• High school diploma or equivalent required; equivalent combinations of education, training, and relevant experience may be considered.
• Minimum 1 year of accounts receivable, billing, collections, or related accounting experience required.
• Construction industry experience preferred.
• Comsense experience preferred but not required.

Knowledge, Skills, and Abilities

• Handles confidential financial information with accuracy, discretion, and professionalism.
• Communicates clearly and professionally with customers, managers, and team members.
• Anticipates work needs, follows established procedures, and meets billing deadlines.
• Works independently while collaborating effectively with team members.
• Proficient in Microsoft Office Suite.
• Ability to learn accounting software systems.
• Strong organizational skills and attention to detail.
• Maintains accurate and complete records.
• Operates standard office equipment, including computer, Bluetooth, and multifunction printer.

Benefits and Other Compensation

• Employee medical and dental coverage.
• Partial dependent medical and dental coverage.
• Voluntary vision coverage.
• Employee Assistance Program.
• 7 paid holidays.
• Paid vacation ranging from 1 to 4 weeks based on years of service.
• Washington paid sick leave.
• Safe harbor 401(k) plan with a 4% employer match upon eligibility.

Physical Demands/Work Environment

This full-time, in-office position is primarily desk-based and requires frequent computer, keyboard, phone, email, and business system use. The position may occasionally require moving or transporting office supplies or equipment up to 15 pounds. The employee must be able to exchange accurate information, review written and electronic materials, and communicate effectively with customers, vendors, and coworkers, with or without reasonable accommodation.

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