Lead Administrative Project Coordinator

Lead Administrative Project Coordinator

WSP is currently initiating a search for a Lead Administrative Project Coordinator for our Tacoma, WA office. Be involved in projects with our Transportation and Infrastructure Team and be a part of a growing organization that meets our clients' objectives and helps solve their challenges.

Your Impact

• Support executive-level staff by providing day-to-day support and project assistance.
• Prepare and edit project-related reports and analysis, correspondence and communications including letters, memos and reports, potentially including confidential information.
• Create presentations, arrange meetings, take meeting minutes, schedule appointments, maintain executives calendars and other office calendars, edit correspondence, and perform other related duties.
• Take responsibility for planning, scheduling, and coordinating team activities in order to effectively and efficiently complete the tasks at hand.
• Maintain databases and archive all relevant documents, reporting and data requirements, and change requests and approvals.
• Present data in an easily digestible and appropriate format.
• Prepare all relevant documentation for meetings and facilitate meetings when necessary.
• Assists with document controls.
• Work directly with project teams.
• Solve problems and identify opportunities for process improvements to meet evolving business needs.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP's Code of Conduct and related policies and procedures
• Perform additional responsibilities as required by business.

Who You Are

Required Qualifications

• High School Diploma or equivalent.
• 7+ years of experience including 3 years of experience with business process improvement, data analysis, change management, or planning.
• Excellent interpersonal, written and verbal communication skills, highly organized, and detail-oriented with a commitment to achieving a high level of accuracy.
• Self-starter capable of taking on tasks with little direction or supervision.
• Must possess a very high level of professionalism and positive attitude when interacting with clients, subcontractors, managers, colleagues and senior leadership.
• Ability to prioritize and coordinate multiple projects simultaneously.
• Ability to effectively communicate with project teams, subcontractors, and clients.
• Ability to thrive in a fast-paced and deadline driven environment.
• A strong team player with excellent collaborative skills, the ability to work across multiple departments, and manage conflict.
• Highly proficient in Microsoft Office 365 (Teams, Word, Excel, SharePoint) and Acrobat Pro DC.
• Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies.

Preferred Qualifications

• Bachelor's Degree in in Business Administration, Management, Information Technology, or other relevant discipline.
• Experience with process mapping, presentations, reporting, gap analysis, risk analysis, and development of data analysis tools.

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation: Expected Salary (all locations): $31.11/hr - $47/hr