Receptionist- (Immediate start)

Job Description

Job Description

Job Summary

This position is situated at the main desk on the first floor and serves as the primary source of information and initial contact for students, alumni, faculty, employers, visitors, and staff regarding the advising and educational programs, career fairs and employer events of the office. As a member of the larger MCS Administrative Team, this position provides “first line” coverage and overall support in a complex office serving diverse populations of students, alumni, employers, and other stakeholders. Time Frame Looking for a full-time, temporary employee to start in the last week of August 2026 or the first week of September 2026. This temporary position ends 90 days from the hire date. Job Specific Responsibilities Responsibilities include but are not limited to: • Maintains up to date knowledge on full breadth of MCS programs, services, and resources. Delivers quality customer service by providing accurate information and personalized assistance in a high-volume environment in person, via e-mail, and over the phone. Follows, communicates and carries out office policies. • Replies to and directs emails in the general office inbox from students, alumni, and employers, utilizing templates and office standards of practice. • Uses and updates records in MCS career services management platform (Crimson Careers) which facilitates all MCS services, including advising, workshops, employer events, etc. • Creates a warm, welcoming environment in person and virtually. Greets visitors and callers, identifies needs and offers direct assistance or refers to appropriate MCS resources or contact. • Assists students with check-in and printing during MCS afternoon drop-in hours. • Helps students and alumni access and use MCS electronic resources, including online platforms. • Works with the Employer Engagement Team to process and maintain internships and job opportunities in appropriate databases. • Provides event support, including ensuring event information is accurate across platforms, and coverage for in-person events. • Sets up and troubleshoots event and first floor technologies, including a/v system, check-in kiosks, and display screens. • Ensures a timely and accurate flow of communication among staff as well as between staff and students, employers, and visitors. • Manages reception and event spaces including setting up furniture (e.g. chairs in rows or tables and chairs), restocking coffee and office supplies, and maintaining neat lobby. • Performs office event and administrative support and other duties as assigned.

Basic Qualifications • Three years of administrative experience required; education beyond high school may count towards experience. • Working knowledge of Microsoft Office applications, specifically MS Outlook, Word, and SharePoint. Desired Qualifications • BA/BS preferred. • Must enjoy providing a high level of customer service in person and over the phone, willingness to "go the extra mile." • Flexible team player with a positive attitude and excellent problem-solving skills. • Outstanding communications skills and diplomacy; ability to anticipate needs and prioritize/manage multiple complex confidential tasks simultaneously in a demanding environment; strong attention to detail required. • Flexibility and professional manner essential; ability to work with a variety of people; must work well both independently and as part of a team. • Must be able to function at a high level in a public, shared, workspace. • Excellent computer and web navigation skills are required. Strong knowledge of Microsoft Office applications, specifically MS Word, Outlook, Excel, and SharePoint. • Harvard experience preferred. Hourly Wage Rate $32 an hour Working Conditions • This position is situated on the first floor of our building in the main area of reception, and the person in this role is required to work in-person (5 days a week), full-time. • Must have flexibility and availability to work both 9 am-5 pm and 10 am-6 pm schedules based on office needs. Must also have flexibility to shift hours to cover programs ending at 7 or 8pm. • May be required to walk 15-20 minutes to different campus buildings across the Harvard Cambridge Campus to provide staffing coverage for MCS events. • Must be able to move light furniture to reset presentation and meeting rooms and occasionally lift boxes (10–30 pounds) to help with events. • Must have availability to work variable daytime shifts (typically 9:00 AM – 5:00 PM or 10:00 AM – 6:00 PM) based on office needs, along with the flexibility to adjust/flex hours to cover before hours (8:00 AM – 9:00 AM) and after-hours advising and employer events (5:00 PM – 8:00 PM). Additional Information • Staff members are encouraged to use public transportation to commute to the office because there is very limited street parking in Harvard Square. • The person in this role will work 35 hours per week in-person, and they will have an hour unpaid lunch break each workday. • Unfortunately, we are unable to provide visa sponsorship for this position.

Della Infotech Inc is in the staffing business for 10 years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.

Company Description

Della Infotech Inc is in the staffing business for 10 years. Over the years, we have placed hundreds of candidates to various temp and permanent positions with our 50+ happy clients all over US and Canada including Fortune 500 corporations.