Private Events Coordinator (Union Depot)

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Position Description We are seeking an experienced and organized Private Events Coordinator to join our Retail Property Management team at Union Depot. This position reports to the Private Events Manager and assists in the coordination of private events at Union Depot, including weddings, galas, business meetings, festivals and conferences. The ideal candidate will be detail oriented and eager to learn the tools necessary to take on the responsibility of coordinating events independently. Estimated compensation for this position: $26.44 - $28.85 USD per hour The compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data . Expected Schedule: Monday - Friday 8 am - 5 pm with evening and weekend availability Key Responsibilities - Serve as the primary point of contact for assigned private event clients at Union Depot. - Oversee the entire event process from contract execution to post-event follow-up. This includes conducting client walk-throughs, creating event layouts, preparing comprehensive event memos, coordinating with vendors and ensuring client satisfaction through post-event follow up. - Manage day-of event venue operations including coordination of vendor load-in, ensuring compliance with venue policies, troubleshooting issues and client relations in areas of A/V, customer service and venue-related inquiries. - Collaborate with Union Depot division leads, building tenants, caterers and other event vendors to ensure each private event is a success. - Manage event administrative tasks including processing event agreements, invoices, payments and vendor commissions; record all event-related data in proper reports using systems such as Tripleseat, Active Campaign (CRM) and Square (POS); collect and verify vendor invoices. - Assist with planning and execution of annual open house. - Attend networking events to promote Union Depot as a premier event venue and build relationships with industry professionals. - Stay current with event industry trends and best practices to continually improve event offerings and client experiences. - Participate in regular team meetings and contribute ideas for venue improvements and event enhancements. - Support the marketing team on Union Depot public events as needed throughout the year. Qualifications - Bachelor’s degree. - Minimum one year of experience in event planning/coordination preferred. - Proficiency in Microsoft Office Suite. - Experience with event management software and CRM systems. - Strong communication and customer service skills. - Organized and high degree of attention to detail. - On-the-spot problem solving abilities. - Ability to work independently and in a team atmosphere. - Ability to lift more than 25 pounds. - Ability to be on your feet for several hours. - Weekend and evening availability. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Location: On-site –St. Paul, MN If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. 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We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.