Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support a busy office environment in Wisconsin. This part-time, on-site opportunity is a contract-to-permanent position for someone who enjoys keeping daily operations organized, welcoming guests, and handling a broad range of administrative tasks. The role is well suited to someone who communicates effectively, manages details with care, and is comfortable balancing clerical support with front-office responsibilities.

Responsibilities:
• Welcome visitors and create a positive first impression by providing courteous and effective front-desk support.
• Coordinate calendars, arrange meetings, and manage appointments to keep office schedules running smoothly.
• Maintain spreadsheets, records, and routine documentation with accuracy and attention to detail.
• Perform general administrative duties such as filing, data entry, answering inbound calls, and preparing office materials.
• Monitor office supply levels, place orders as needed, and keep shared work areas organized and well stocked.
• Support day-to-day office activities and contribute to special assignments that help improve overall efficiency.• At least 3 years of experience in an administrative support, office assistant, or similar clerical role.
• Demonstrated ability to manage multiple tasks, stay organized, and adjust priorities throughout the day.
• Proficiency with spreadsheets, data entry, and standard office software applications.
• Strong written and verbal communication skills with a detail-oriented and service-focused approach.
• Experience handling receptionist or front-desk responsibilities, including answering inbound calls and assisting visitors.
• Reliable attendance and the ability to work on-site in New Berlin, Wisconsin on a part-time schedule.
• High level of accuracy, attention to detail, and willingness to learn new processes and tasks.