Litigation Legal Secretary - Ontario

Litigation Legal Secretary - Ontario, CA (Hybrid) We're partnering with a reputable defense firm in Ontario seeking an experienced Litigation Legal Secretary to support a high-volume civil litigation desk. This is a great opportunity to join a collaborative, fast-paced team with hybrid flexibility. Position Overview The ideal candidate will have strong experience in civil defense litigation, thrive in a fast-paced environment, and be comfortable managing a heavy docket with competing deadlines. This role offers a flexible hybrid schedule, with approximately two days in office and the remainder remote (subject to business needs). Key Responsibilities Provide administrative and litigation support to 2‑3 attorneys, including a lead attorney with an active, high-volume caseload Manage attorney calendars, scheduling depositions, mediations, court appearances, and meetings Coordinate with opposing counsel, clients, and vendors to arrange case-related activities Prepare, proofread, and finalize pleadings, motions, discovery, and correspondence Handle e‑filing in California state and federal courts Track and manage deadlines through docketing and calendaring systems Maintain and organize electronic and physical case files (iManage or similar DMS) Assist with trial preparation and document productionOpen and close case files and maintain case documentation throughout lifecycle Qualifications 3‑5+ years of litigation legal secretary/assistant experience, ideally in civil defense litigation Strong knowledge of California court rules, procedures, and e‑filing systems Experience with docketing/calendaring and deadline management Proficiency in Microsoft Office (Word, Outlook, Excel) and document management systems (iManage preferred) Highly organized with strong attention to detail Ability to prioritize and manage multiple deadlines in a fast-paced environment Professional, team‑oriented demeanor with excellent communication skills Compensation & Benefits Salary range: $80,000 - $90,000 annually (DOE) Discretionary annual bonus Medical benefits (employee coverage provided) Dental, vision, life, and disability insurance options 401(k) retirement plan Equal Opportunity Employer / Veterans / Disabled The Company considers qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. #J-18808-Ljbffr