Administrative Assistant to the PI (BLANK AST 2)

Job Summary Under general supervision of the Principal Investigator (PI), provide high-level coordination and administrative support to ensure efficient operation of laboratory research activities. This position works closely with the PI to support scientific and operational priorities, including preparation of research documents, coordination of communications, and organization of workflows across multiple projects. This role requires a foundational understanding of biological or life sciences to assist with reviewing and editing scientific materials and supporting research-related activities. Summary of Responsibilities: Coordinate day-to-day operations in support of the PI, including managing schedules, meetings, and communications with research staff and collaborators. Review and edit scientific documents such as manuscripts, protocols, and reports, and provide concise summaries to support PI review. Assist with preparation and organization of research materials, presentations, and documentation. Support coordination of research projects by tracking action items, deadlines, and deliverables across team members. Facilitate communication within the laboratory to ensure alignment on priorities and timelines. Provide administrative oversight and guidance for general lab operations and processes. Apply By Date November 2, 2026 at 11:59pm Minimum Qualifications For full consideration, applicants are encouraged to upload license and/or certification if required of the position Bachelor's degree in biological sciences, life sciences, or a related field, or an equivalent combination of education and experience. Administrative experience supporting a laboratory, research, or academic environment. Experience managing complex calendars, coordinating meetings, and supporting executive-level scheduling needs. Experience reviewing, editing, or supporting preparation of scientific or technical documents (e.g., manuscripts, reports, protocols). Strong writing, proofreading, and document preparation skills for professional and technical materials. Proven ability to manage multiple priorities in a fast-paced environment and support projects with competing deadlines. Experience tracking project timelines, deliverables, or action items in research, academic, or professional setting. Preferred Qualifications Advanced experience preparing and editing manuscripts for publication. Experience supporting grant preparation, submission, or research project coordination. Interpersonal and communication skills to communicate and interact in a helpful, effective, and informative manner with a wide variety of individuals. Familiarity with scientific publishing processes and/or reference management tools (e.g., EndNote, Zotero, Mendeley). Key Responsibilities 50% - PI Operational Support 30% - Technical Support 10% - Administrative Support 10% - Other Department Overview The Department of Pathology, Microbiology and Immunology is one of six academic departments in the School of Veterinary Medicine; it provides a unique and critical linkage between the basic and clinical sciences. The mission of the department is the effective integration of the disciplines of immunology, microbiology (including bacteriology, parasitology and virology) and pathology (both anatomic and clinical) into the teaching, research, and service programs of the school and campus. Through this mission, the department promotes the understanding of causes and diagnosis of disease in animals and the mechanisms by which diseases develop at the organismal, cellular and molecular, and, increasingly, genetic levels. The correlated applied (translational) mission is to advance the use of morphologic, microbiologic, biochemical, genetic, and immunologic methods for diagnosis and prevention of disease. Position Information Salary or Pay Range: $26.72/hr. - $37.85/hr. Salary Frequency: Hourly Salary Grade: STEPS UC Job Title: BLANK AST 2 UC Job Code: 004723 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100% Shift (Work Schedule): Mon-Fri, 8am-5pm Location: Davis, CA Union Representation: CX-Clerical/Admin Benefits Eligible: Yes This position is 100% on-site Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees. High quality and low-cost medical plans to choose from to fit your family's needs UC pays for dental and vision coverage for you and your family Retirement plans for eligible employees including Pension and other Retirement Saving Plans Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity Pregnancy and Parental Leave , Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees Lactation Support Program and Family Care discounts and resources Employee Well-being resources and programming to support thriving in all aspects of employee's lives On-site Employee Assistance Program including access to free mental health services Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees Access to free professional development courses and learning opportunities for personal and professional growth Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Lifting/Carrying 26-50 lbs - Never 0 Hours Lifting/Carrying over 50 lbs - Never 0 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 26-50 lbs - Never 0 Hours Pushing/Pulling over 50 lbs - Never 0 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Climbing (e.g., stairs or ladders) - Never 0 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Environmental Demands Chemicals, dust, gases, or fumes - Never 0 Hours Loud noise levels - Never 0 Hours Marked changes in humidity or temperature - Never 0 Hours Microwave/Radiation - Never 0 Hours Operating motor vehicles and/or equipment - Never 0 Hours Extreme Temperatures - Never 0 Hours Uneven Surfaces or Elevations - Never 0 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e.g., e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Work in open cubicle area where noise from others is present. Misconduct Disclosure Requirement As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. A Culture of Opportunity and Belonging At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California's Anti-Discrimination Policy, please visit: Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere. To learn more about our background check program, please visit:

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