Office Support Specialist

Administrative Support Specialist

Provide administrative and business support to internal and external customers of Tulsa Tech. Essential functions include customer service communications, processing enrollments, telephone answering, responding to inquiries, taking messages, providing follow-up for information requests, and greeting visitors. Perform administrative tasks such as researching, setting up and maintaining spreadsheets and databases, completing forms, logging or posting information, data entry, maintaining and monitoring budget information, and handling of money or vouchers. Produce correspondence, compile and produce reports, presentations, and other documents, ensuring proofreading for accurate punctuation, grammar, and spelling. Distribute mail, prepare documents for mailing, maintain online calendars, schedule and assist with preparations of meetings, events, and orientations, maintain, file, and retrieve records, copy, assemble, and distribute materials. Coordinate with administration regarding campus/department expenditures, budget variances, purchasing, payroll, and bookstore. Provide back up support in the absence of other support staff or in an overload situation. Participate in cross training efforts as required. Perform tasks and duties relevant to any of various roles or responsibilities assigned by supervision and determined by management to be appropriate for this position. Comply with all policy, procedure, regulation, and other communicated requirements as may be in effect for the workgroup or worksite.

Job requirements include a minimum of three years of experience with an emphasis in administrative tasks and projects within a service organization. Proficient in use of Microsoft Outlook, Word, and Excel. Bilingual is a plus. Education: High School Diploma or equivalent. Salary schedule: Operations Support - 12 Month Contract. Hiring range: $34,126 to $37,696 annually dependent upon experience, plus $9,600 additional compensation yearly for salary-in-lieu of paid dependent benefit coverage. Benefits include Employee Health, Dental, Vision, Life, Disability, Sick Leave, Vacation, Personal Leave, Pension Plan, 457 Savings Plan, and 25 paid holidays. Closing date: For maximum consideration, receipt of application material is May 5th. However, the position will remain open until filled. Note: Tulsa Tech is an Equal Opportunity Employer.