Facilities Coordinator

Facilities Coordinator-JLL

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Facilities Coordinator at JLL, you'll provide essential administrative and operational support to the site management team. Your role will focus on ensuring smooth delivery of day to day operations, assisting with vendor coordination, and supporting communication between various stakeholders on site.

What your day-to-day will look like:

1. Scheduling and coordinating vendor activities and site inspections
2. Maintaining accurate records of vendor interactions, service requests, and site activities
3. Assisting in the preparation of basic reports on site operations and vendor performance
4. Responding to routine inquiries from staff, vendors, and clients
5. Supporting the implementation of site procedures and protocols
6. Helping to organize and maintain site documentation and operational manuals
7. Assisting in tracking and reporting on key performance indicators (KPIs)
8. Coordinating site meetings and helping to prepare relevant materials

Required qualifications:

• HS diploma or GED
• 1-2 years of experience in an administrative or operational support role
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office suite, particularly Excel and Outlook
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage time effectively

Preferred qualifications:

• Experience in a facilities management or property management environment
• Familiarity with vendor management concepts
• Experience with CMMS (Computerized Maintenance Management Systems) or workplace service request platforms
• Experience with data entry and database management
• Understanding of health and safety practices in a workplace setting
• Exposure to scheduling and coordination software

Location: Indianapolis, IN

Schedule: M-F 8AM-5PM

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay