Office Administrator/Facilities Coordinator

Job Title: Office Administrator / Facilities Coordinator

The Office Administrator / Facilities Coordinator plays a critical role in creating a positive, productive, and well-organized workplace environment. This position serves as the primary point of contact for office operations, facilities coordination, workplace services, and administrative support. The ideal candidate is a proactive, customer-focused professional who thrives in a fast-paced environment and excels at managing multiple priorities while ensuring a seamless employee and visitor experience. This role is responsible for supporting daily office functions, coordinating facility services and vendors, maintaining workplace standards, and contributing to an efficient, safe, and engaging work environment.

Preferred Qualifications

• Associate's or Bachelor's degree in Business Administration, Facilities Management, Hospitality, or a related field.


• Experience supporting workplace services, employee experience, or office operations.


• Experience managing vendors, service contracts, and facilities work orders.


• Familiarity with workplace management systems, ticketing platforms, or facilities software.


• Experience coordinating office events, employee engagement activities, or workplace programs.

Additional Facilities Responsibilities

• Monitor workplace safety and report potential hazards.


• Coordinate access badges, keys, and visitor management processes.


• Support emergency preparedness procedures and workplace compliance initiatives.


• Assist with space planning and workplace utilization projects.

Key Competencies

• Customer Service Excellence


• Attention to Detail


• Vendor Management


• Workplace Experience


• Problem Solving


• Time Management


• Communication Skills


• Organizational Agility


• Adaptability

Other Duties:  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.  

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!


• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!


• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!


• Benefit Offerings:  Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, Entertainment Discounts, & Paid Time Off.
  
  
  
  • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.
  
  

About SPS

SPS is an award-winning employer of choice offering outsourcing solutions that leverage Intelligent Automation (Artificial Intelligence & Robotic Process Automation) in more than 22 countries across the globe. I n North America, our services include Mailroom Management (both physical and digital), Office Services such as Reception, Lobby Concierge and Conference Room Management in addition to Document Processing Services utilizing leading edge technologies. Our clients today are companies in sectors such as banking, insurance, legal, higher education, advertising and other professional services, including many Fortune 500 companies. SPS is committed to delivering high caliber outsourcing experience to our clients and offering our employees challenging and exciting career opportunities throughout the North America region and globally. SPS is committed to investing in the professional development of our employees and offers competitive comprehensive benefits and diverse development training programs that lead to building careers.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews.  SPS team members may use transcription or note-taking technology solely to support accurate interview documentation.

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

To view our privacy policy, click on the link below:  Data Privacy Statement

Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.