Manager, Video

Position Title: Manager, Video

Department: Operations – Events

Supervisor: Director, Events

Status: Exempt, Full-time

Location: Seattle, WA Metropolitan Area (Hybrid)

Supervisory Responsibilities: Yes

Travel: 1-2x/year

EEO Category: First Mid-Level Managers & Officials

Position Summary: The Manager, Video serves as IFM's subject-matter expert and strategic leader for video, audio, and multimedia production, providing oversight for the planning, execution, quality, and continuous improvement of multimedia content across the organization. This role develops and executes IFM's video strategy, aligning production resources, workflows, technology, and priorities with organizational goals while delivering high-quality, engaging content that supports IFM's educational programs, marketing initiatives, partnerships, membership, exhibiting and sponsorship offerings, certification program, and broader business objectives.

The Manager, Video oversees the production of recorded medical education content, event recordings, marketing videos, podcasts, and other multimedia initiatives that support diverse internal and external audiences. Working collaboratively with cross-functional stakeholders and external production partners, this position manages production capacity and resources, evaluates emerging technologies and production practices, establishes standards for quality and operational excellence, and ensures projects are delivered efficiently, consistently, and in alignment with IFM's mission and strategic priorities.

Under the direction of the Director, Events, this role is responsible for:

• Video Strategy, Production & Operations
• Leadership & Supervision

Essential Functions: Video Strategy & Leadership

• Develops and implements IFM's video, audio, podcast, and multimedia strategy in alignment with organizational priorities and business objectives.
• Serves as the organization's subject matter expert on video production, providing strategic guidance on production approaches, feasibility, resource planning, and industry best practices.
• Evaluates production capacity, organizational priorities, and resource requirements, recommending solutions to support current and future production needs.
• Researches and implements emerging technologies, production tools, and workflow improvements that enhance quality, efficiency, scalability, and audience engagement.

Production Management & Operations

• Oversees the planning, budgeting, scheduling, execution, and evaluation of all video and multimedia projects from concept through final delivery.
• Manages video production resources, including staff, contractors, vendors, studio operations, equipment, technology platforms, and production budgets.
• Oversees studio operations, remote recording technologies, video asset management systems, archival processes, and content distribution platforms to ensure reliable, high-quality content creation and long-term accessibility.
• Provides hands-on production and post-production support during high-volume periods, staffing transitions, or critical organizational initiatives.

Multimedia Content Production

• Leads the production of recorded educational content, event recordings, marketing and mission-focused videos, promotional assets, and other multimedia initiatives.
• Leads the planning, recording, editing, production and distribution of podcast content, ensuring episodes are delivered on time, meet quality standards, and are prepared for distribution across designated platforms.
• Directs content capture in both studio and remote environments, ensuring high production value and technical excellence.
• Ensures recordings, edited content, contracted production assets, podcasts, promotional materials, and all post-production deliverables are completed accurately, on schedule, and in accordance with established quality standards.

Quality, Brand & Compliance

• Establishes and maintains organization-wide standards for video quality, visual storytelling, production workflows, accessibility, technical execution, and content delivery.
• Ensures all multimedia content aligns with established brand and creative guidelines while meeting accessibility, intellectual property, legal, and organizational standards.
• Maintains consistent quality assurance processes throughout production and post-production to ensure an exceptional audience experience.

Collaboration & Stakeholder Management

• Partners with cross-functional stakeholders to assess production needs, establish priorities, and align multimedia initiatives with organizational goals.
• Collaborates with internal teams, freelancers, contractors, and production vendors to ensure projects are executed efficiently and meet established objectives.
• Coordinates with subject matter experts, presenters, faculty, and external partners to schedule productions, prepare participants for recording sessions, and provide clear, constructive direction and real-time coaching throughout the production process.

Leadership & Supervision

• Provides leadership and direction for the video team by establishing priorities, allocating resources, managing workloads, and ensuring alignment with organizational goals and project objectives.
• Evaluates team capacity, staffing needs, and contractor resources to support current and future production demands.
• Responsible for providing personalized, formal and informal feedback and guidance to direct reports. Empowers direct reports through active listening to find solutions when problems arise, drawing teammates in to recommend solutions and offering support as needed.
• Conducts quarterly performance check-ins and collaborates with direct reports to set short-, mid-, and long-term goals. Responsible for leading individuals and teams by providing clear direction, coaching and feedback.
• Demonstrates positivity and tirelessly works to ensure that employees and their ideas are valued and supported.

Job Specifications Education, Experiences, Licenses, Certificates

• Bachelor's degree in Video Production, Film, Communications, Media Studies, Marketing, or a related field, or an equivalent combination of education and experience.
• 5+ years of progressively responsible experience in video production, multimedia content development, or related fields.
• 5+ years of experience leading teams, contractors, vendors, or production resources.
• Experience overseeing content capture, studio operations, remote recording technologies, audio production, post-production workflows, and content distribution platforms.
• Experience developing, managing, and monitoring project and departmental budgets.

Required Knowledge, Skills, & Abilities:

• Demonstrated success managing complex multimedia projects from concept through final delivery.
• Knowledge of copyright, licensing, intellectual property management, content permissions, and compliance considerations related to multimedia production.
• Knowledge of video asset management, digital content platforms, accessibility standards, copyright considerations, and media production best practices.
• Demonstrated expertise in video production, multimedia storytelling and production workflows across educational, marketing, podcast, and digital media initiatives
• Excellent project management skills, including experience managing budgets, timelines, resources, vendors, contractors, and multiple concurrent projects.
• Proven ability to develop and execute strategic and operational plans, establish priorities, manage competing demands, and deliver results in a dynamic environment.
• Strong communication, relationship-building, and stakeholder management skills, with the ability to collaborate effectively across departments and with external partners.
• Strong attention to detail and commitment to quality, ensuring accuracy, consistency, and excellence across all deliverables.
• Strong leadership and people management skills, including the ability to coach, mentor, develop, and motivate team members while fostering a culture of trust, collaboration, accountability, and continuous improvement.
• Decision Making: Demonstrated ability to exercise sound judgment, make informed decisions, solve complex problems, and proactively identify opportunities for improvement.
• Lead: Ability to lead through change, adapt to shifting priorities, and inspire innovation while maintaining focus on organizational objectives.
• Proficiency with video production, editing, collaboration, project management, and business productivity software, with the ability to quickly learn and implement new technologies.
• Technical: Demonstrated expertise with MS Office Suite (Excel, Outlook, Word, PowerPoint) and Adobe Premiere Pro.

Physical Requirements: Constantly or occasionally occurring throughout the workday.

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the wrists, hands and/or fingers.
• Operating motor vehicles or heavy equipment.
• Occasionally lifting, carrying, moving, and setting up video, audio, lighting, and production equipment.
• Occasionally bending, reaching, kneeling, and climbing short ladders or step stools to assist with equipment setup and production activities.
• Assessing the accuracy, neatness and thoroughness of the work assigned.
• No adverse environmental conditions expected.

Language Proficiency

• Professional proficiency in the English language

The Institute for Functional Medicine, IFM, shall, in its discretion, modify or adjust the position to meet the organization’s changing needs. This job description is not a contract of employment.