PSA Administrative Assistant (Legal Department)

PSA Administrative Assistant (Legal Department)

Requisition Number: 7902 Pay Rate: PSPT10 Location: Houston, TX, US Category: Other

Basic Function: Provides all necessary secretarial and administrative support to the various divisions in the Legal Department. Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.

Responsibilities and Specific Duties

• Maintains strict confidentiality of all legal matters handled by the department
• May log incoming lawsuits, charging instruments and other legal requests; maintains a tracking system for case intake, closings, and monthly statistics of same.
• Composes and types legal documents, correspondence, memos, letters, forms, reports, presentations etc.
• Opens, screens, processes, and distributes mail, answers, screens, and directs telephone calls, orders materials and supplies, and other general administrative duties which may include electronic filings made with or received from court clerk's office and filings with the Attorney General's Office.
• Maintains calendars noting deadlines in Docket Control Orders, depositions dates, court hearings, trial dates and Texas Public Information Act (TPIA) related deadlines.
• May review and redact responsive documents in compliance with the TPIA.
• Assists with reviewing correspondence received via US Mail, hand delivery, fax and email daily for new TPIA and Subpoena requests; calculates deadlines and prepares requests for further handling by appropriate departments.
• Communicates with courthouse staff, outside counsel and other administrative bodies when necessary.
• Coordinates appointments, meetings, and calendars for the attorneys.
• Organizes and maintains electronic case files in the designated METRO network drive and legal case management system.
• Performs electronic filing of legal documents with the courts and/or administrative agencies.
• Reviews billings/invoices and processes them for payment or reimbursement.
• May act as the designated records coordinator on the Legal Department File Plan. Maintains record retention schedule and monitors compliance. Arranges for timely destruction of documents and logs according to METRO's Retention Program.
• Participates in projects as assigned with other Departmental staff, including assisting Paralegals with preparation of trial notebooks and other documents needed for trial.
• Provides excellent customer service to METRO internal and external customers. Applies SMS (Safety Management System) methods and principles in daily routine and supports all aspects of the agency's Public Transportation Agency Safety Plan (PTASP). Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
• Performs other job-related duties as assigned.

Pay Range: $30.38/hour - $39.81/hour

Education Requirement: High school diploma or GED required. Years & Experience Required: Minimum seven (7) general administrative experience. Experience in a legal environment is a plus.

Knowledge & Skills Required: Strong proficiency with Personal Computers and Microsoft Office specifically Excel, Word, and calendaring in Microsoft Outlook. Knowledge of general office procedures. Excellent communication (written and verbal) skills. Strong attention to detail. Accurate typing skills, typing of 60-65 wpm preferred. Skills will be tested.

Additional Information: The Metropolitan Transit Authority of Harris County, Texas has a zero-tolerance drug and alcohol policy for all employees. All internal and external applicants will be required to undergo drug testing before employment and will be subject to further drug and/or alcohol testing throughout their employment. Further, employees who perform safety-sensitive functions will submit to drug and/or alcohol testing in accordance to the Department of Transportation (DOT) and the Federal Transit Administration (FTA) regulatory requirements. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, sex, national origin, veteran status, genetic information, or disability.