Events & Programs Specialist

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:
Academic Staff

Employment Type:
Regular

Job Profile:
Project Coordinator

Job Summary:

The Department of Chemistry is seeking a highly organized and collaborative professional to lead the planning and delivery of high-impact events and programs that advance departmental priorities. The Events & Program Specialist serves as a project manager for a variety of important initiatives, coordinating cross-functional teams and external partners to execute engaging student, donor, and industry events. This position also serves as a program manager for administrative, student services, and advancement programs.

The ideal candidate will oversee all phases of event and project management, including planning, budgeting, execution, and evaluation. Responsibilities include developing detailed project plans, managing timelines and resources, analyzing outcomes, and continuously improving processes to enhance event effectiveness. This position also manages program budgets, procurement, and financial reporting to ensure responsible stewardship of resources.

This role builds and maintains strong relationships with internal stakeholders, faculty, staff, students, and external partners such as donors, vendors, and industry representatives. The position also contributes to communications efforts by developing multimedia content that supports program goals and enhances audience engagement.

The Events & Programs Specialist is part of a dynamic and supportive team in a culture of excellence. Success in this role requires a genuine commitment to team success, strong attention to detail, the ability to manage multiple priorities, excellent administrative, organizational, communication, and interpersonal skills, and a high level of professionalism.

This position has a flexible first shift schedule with some rare early evening and weekend hours. One day of remote work per week is possible after 90 days of employment. Duties are performed under limited supervision, with autonomy in planning, organizing, and implementing work.

Key Job Responsibilities:

• Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)

• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions

• Provides professional-level work in communications across departmental programs and initiatives.

• Develops, enhances, and maintains operational standards and systems to support project teams

• Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations

• Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting

Department:

College of Letters & Science, Chemistry

Compensation:

The expected salary range for this position is $60,000 up to $75,000 annually for highly experienced candidates. Actual pay within this range will depend on experience and qualifications.


Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits for more information.

Required Qualifications:

• Minimum of three years of experience in administration, events coordination, or project management in a professional setting.

• Proficiency with office and productivity software, including spreadsheet and communication platforms.

Preferred Qualifications:

• Proficiency with web-based project management tools.
• Experience working with UW policies and procedures.

Education:

Bachelor's Degree required

How to Apply:

Click the "Apply" button to start the application process.

To be considered for this recruitment, you must upload:

-Resume


-Cover Letter

The materials should address your experience relating to the qualifications referenced above.

There is only one attachment field; please upload all application materials here. All listed application materials must be submitted for your application to be considered. Please submit only the materials specified; additional materials will not be reviewed.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

For questions about this job posting, please contact Beatriz Lemire at View email address on click.appcast.io.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.


The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).


The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.