Executive Assistant

Executive Assistant Opportunity in The Woodlands, TX

We are on the lookout for a highly organized and proactive professional to provide comprehensive administrative support to three senior leaders within our Sales and Commercial Leadership team. This role is pivotal in managing complex calendars, coordinating travel, supporting customer-facing events, and ensuring smooth day-to-day operations across a geographically dispersed leadership team. If you thrive in a fast-paced environment and possess strong communication skills along with exceptional attention to detail, we want to hear from you!

Key Responsibilities

• Provide dedicated executive administrative support to senior leaders in Houston and London.
• Manage complex calendars and coordinate activities across multiple time zones.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Process travel and expense reports and support related administrative activities.
• Coordinate meetings, conference rooms, and executive-level business engagements.
• Serve as a liaison between executives, internal stakeholders, customers, and external vendors.
• Support planning and execution of customer meetings, conferences, leadership events, and other business functions.
• Coordinate event logistics, including venue arrangements, communications, attendee management, and meeting materials.
• Maintain confidentiality while handling sensitive business information and executive communications.
• Anticipate administrative needs and proactively resolve scheduling and operational issues.
• Support day-to-day office and organizational activities to ensure efficient business operations.

Requirements

• Minimum 5-8 years of Executive Assistant, Senior Administrative Assistant, or related experience supporting senior leaders.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience managing complex executive calendars and travel arrangements.
• Strong organizational, prioritization, and multitasking skills.
• Excellent verbal and written communication skills.
• Demonstrated ability to work effectively with stakeholders at all levels of an organization.
• High level of professionalism, discretion, and confidentiality.
• Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered.

Preferences

• Prior experience supporting multiple executives simultaneously.
• Experience within the oil and gas, energy, or industrial sector.
• Knowledge of SAP Ariba, Fieldglass, Concur, or similar business systems.
• Experience coordinating customer events, conferences, and executive meetings.
• Experience working with geographically distributed teams and international stakeholders.

Call to Action: If you are ready to take on this exciting challenge and contribute to our dynamic team, apply now to join us in The Woodlands, TX!