Meetings and Events Project Manager

Meetings And Events Project ManagerReporting into a Project Director you will manage global meetings, events and congress participation for our pharmaceutical clients. You will ensure each event is profitable, compliant and meets clients and team's expectations. You will be responsible for all logistical elements and budget management and be supported by a Project Executive who will manage the attendee participation.This role, which includes national and international travel, will involve client partner, supplier and financial management at all stages of the delivery - pre, on-site and post event.We offer a comprehensive benefits package to you including volunteer days, enhanced annual leave with an option to buy/sell, 401k and many other benefits.What Will You Be DoingProject Management:Manage all venues and associated logistical arrangements including congress attendance and business center, dinners and break-outs and housing blocks and attritionManage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providersManage and co-ordinate client requirements with all 3rd party suppliers/internal service providersProduce, manage and circulate important communications e.g. weekly status reports to all main meeting partnersTravel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the eventManage post event metric reportingClient Liaison and Development:Deliver first class customer service following clients goalsPlan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefsFinancial Management:Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoicesEnsure financial tracking of each event and conduct regular 'health checks' to ensure positive cash flowAccomplish scope management – to identify and charge clients for out-of-scope activitiesTrack cost avoidance / saving measuresEnsure compliance with company and client invoicing processesResponsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each eventGeneral:To work with appropriate support departments to ensure the delivery of client measurablesAssist new starters by taking on the role of 'Buddy'Apply our mission, vision and valuesComply with all company and client proceduresMaintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clientsBe an ambassador for the agencyTo be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approachWhat Do You Need To Have· Organizer with a minimum of 4 years event management delivery of corporate events· Experience managing event budgets from initial budget, through revisions and reconciliation· Client liaison skills· Team motivator and professional team member· A focus on accuracy, detail, consistency and dedicated to customer service· Intermediate level Excel (can maintain complex spreadsheets)· The ability and desire to travel on-site internationallyA Bit About UsEmota is an award-winning global events agency that creates and delivers engaging, impactful experiences.Inizio Engage XD is an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioral science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.