Office Assistant & Receptionist

Office Assistant

The Ray School is seeking to hire an Office Assistant & Receptionist who sincerely enjoys elementary students and their families. The ideal candidate will have the ability to communicate in a positive manner, have excellent phone skills, be proficient in various computer technology systems, and have strong organizational skills.

The Office Assistant & Receptionist's duties include welcoming guests and greeting visitors of the school as well as enforcing basic entry security measures. This role also coordinates front-desk activities, including attendance, arrival/dismissal, distributing correspondence, answering and redirecting in-coming phone calls, other general office duties as needed.

Position begins 8/24/2026, open until filled.

This position is governed by the HSS/NEA-NH Union Agreement.

This is a school year position with an hourly range of $20.90 to $27.43 depending on education and experience.

Please visit the Information for New Hires page for details about benefits and more.

General Purpose: To support the administration and staff in maintaining a safe, effective, and positive learning environment for students by performing a full range of secretarial/clerical and administrative functions for the administration, faculty and staff, including performance of key school administrative tasks.

Reports to: Building Principal

Supervises: None

Position Duties and Responsibilities:

Except as specifically noted, the following functions are considered essential to this position:

• The principal function of an employee in this position is to provide clerical support to the Main Office as well as provide customer service to the public.

General Responsibilities:

• Greet and screen office visitors following school safety protocols
• Answer incoming telephone calls. Forward calls and messages in a professional manner
• Sorting incoming mail for staff and students
• Assist in managing email addresses
• Assist volunteers in filling out online volunteer form
• Answer general inquiries or disperse general information on school procedure and policy
• Ensure daily student and staff attendance records are accurate and up to date, as directed by building administration
• Issue temporary and permanent bus passes, communicate dismissal changes as needed
• Act as point of contact for transportation issues that arise related to arrival and dismissal of students
• Assist with school mailings including
• collection and deposit of student fees (by email)
• Principal's Weekly email to parents, students, & staff
• Issue and file NH State Youth Employment Certificates (if applicable)
• Maintain records and logs of
• Staff & student sign in/out,
• Visitor sign in
• Staff meeting attendance
• Recess schedule/outdoor classroom schedule
• Open campus eligibility
• Phone lists
• Maintain all school master calendars (staff, classes, public, etc.)
• Maintain and update websites as needed
• Assist parents with general technology inquiries
• Secretary for staff committees as assigned
• Assist with March Intensive as needed (if applicable)
• Coordinate substitutes (keys, schedules, timesheets, parking tags)
• Maintain office inventory and supplies
• Help troubleshoot issues and/or call for service for building copiers
• Take initiative to assist other Administrative Assistant(s)
• Assist with coordinating school sanctioned activities as assigned by building administration.
• Act as backup to building administrative assistant, as directed by building administration.
• Performs all duties in a professional and appropriate manner while interacting with students, parents, faculty, administration and co-workers. Perform other duties and accepts responsibilities as assigned
• Must comply with all SAU 70 District policy and building / department rules, procedures, practices and objectives.

Evaluation:

• Performance of duty responsibilities will be reviewed annually.

Terms of Employment:

• Year Round; 10 Month Non-Exempt

Minimum Qualifications:

Education and Experience:

• High School Graduate with at least one to three years experience in office setting
• Expertise in computer applications (Microsoft Office, Google Apps)
• A concern and commitment to working with and assisting teenagers
• Personable and outgoing with ability to work well with students, staff,and the community

Necessary Knowledge, Skills and Abilities:

• Ability to communicate with tact, discretion and diplomacy, and with a high level of professionalism and confidentiality as outlined by FERPA
• Ability to communicate courteously, efficiently and effectively with a variety of individuals, including students, faculty, administrators, parents, and representatives of outside organizations.
• Ability to work cooperatively and effectively with peers, supervisors, parents, and outside agencies
• Ability to handle peak pressure times during the school year
• Flexible, timely, reliable, organized, and able to multitask as needed
• Able to prioritize projects

Licensure and Certification Requirements:

• None required

Physical Activity Requirements:

Primary Physical Requirements: (Not, Rarely, Occasionally, or Frequently Required)

1. Lift up to 10 lbs: - Frequently required

2. Lift 11 to 25 lbs: - Occasionally required

3. Lift 25 to 50 lbs: - Rarely required

4. Lift over 50 lbs: - Not required

5. Carry up to 10 lbs: - Frequently required

6. Carry 11 to 25 lbs: - Rarely required

7. Carry 26 to 50 lbs: - Not required

8. Carry over 50 lbs: - Not required

9. Reach above shoulder height: - Occasionally required

10. Reach at shoulder height: - Occasionally required

11. Reach below shoulder height: - Occasionally required

12. Push/Pull: - Rarely required

Hand Manipulation: (Not, Rarely, Occasionally, or Frequently Required)

1. Grasping: - Frequently required

2. Handling: - Frequently required

3. Torquing: - Not required

4. Fingering: - Frequently required

5. Controls and Equipment: - Computer, telephone, copy and fax machine, 2-way radio, and postage meter.

Other Physical Consideration: (Not, Rarely, Occasionally, or Frequently Required)

1. Twisting: - Not required

2. Bending: - Occasionally required

3. Crawling: - Not required

4. Squatting: - Occasionally required

5. Kneeling: - Not required

6. Crouching: - Occasionally required

7. Climbing: - Not required

8. Balancing: - Rarely required

During the Work Day, Employee is Required to:

1. Sit: - up to 3 consecutive hours

2. Stand: - up to 3 consecutive hours

3. Walk: - up to 1 consecutive hour

Cognitive and Sensory Requirement(s):

1. Talking: - Necessary for communicating with others.

2. Hearing: - Necessary for receiving instructions and inquiries.

3. Sight: - Necessary for doing job effectively and correctly.

4. Tasting and Smelling: - Not Required

Work Environment: Inside: up to 100% Outside: up to 20% Work Surface